Senior Assistant Company Secretary

Lorien; Greater London; On-site; GBP 99,000 - 121,000; Full time

Benefits offered by this job

15% annual performance bonus

Comprehensive benefits package

Job summary

A global insurance group located in London is seeking a Senior Assistant Company Secretary. This role involves providing comprehensive governance support, including secretariat activities for boards and committees. The ideal candidate should have extensive experience in minute taking and a background in Financial Services. The position offers a competitive salary of up to £110,000 along with a 15% annual performance bonus and a comprehensive benefits package. Hybrid working is expected with two days on-site.

Qualifications

• Significant experience taking minutes at senior board and committee level.
• Background in Financial Services, insurance/reinsurance, or listed environment.
• Strong understanding of subsidiary governance.

Responsibilities

• Provide full end-to-end secretariat support for defined boards and committees.
• Act as governance owner for executive and board-level committees.
• Support director-level governance activities and skills assessments.
• Collaborate with directors, senior leaders, and external advisers.
• Oversee statutory filings and corporate records management.
• Mentor junior team members to foster team culture.
• Assist with corporate transactions and regulatory compliance.

Skills

Minute taking at senior board and committee level

Financial Services background

Excellent communication skills

Relationship management skills

Organisational skills

Project management capability

Understanding of subsidiary governance

Experience with Diligent Boards or similar platforms

Job description

Overview

Are you an experienced Company Secretarial professional ready to step into a high‑impact governance role within a truly global insurance group?

We’re looking for a Senior Assistant Company Secretary to join a Global Insurance company in London. You will play a key role in delivering best‑in‑class governance across our UK, European and MENA entities.

Reporting to the Deputy Company Secretary – UK & Europe, you will take ownership of the day‑to‑day governance and secretariat activities for a portfolio of boards and committees while acting as a trusted adviser to senior stakeholders across multiple jurisdictions.

The role requires on‑site presence in London office two days per week

Responsibilities

In this pivotal position, you’ll support the delivery of robust governance frameworks, ensure seamless board and committee operations and drive continuous improvements to governance processes and systems.

Key Responsibilities

• Provide full end‑to‑end secretariat support for a defined portfolio of boards and committees, including:
  • Preparing, reviewing and distributing board papers
  • Drafting accurate, timely minutes and action logs
• Act as governance owner for executive and board‑level committees, ensuring consistent operation within terms of reference and appropriate escalation across governance frameworks.
• Support director‑level governance activities, including skills assessments, board evaluations, induction and training.
• Collaborate confidently with executive and non‑executive directors, senior leaders and external advisers.
• Oversee statutory filings, corporate records and maintenance of legal entity data (e.g., through Diligent Entities).
• Mentor junior team members, fostering a high‑performing, inclusive and collaborative team culture.
• Assist with corporate transactions and support compliance with regulatory frameworks including Senior Managers & Certification Regime, Solvency II, Data Protection and Financial Crime requirements.

Skills & Experience

We're looking for someone who brings:

• Significant experience taking minutes at senior board and committee level
• Background in Financial Services, insurance/reinsurance, Lloyd’s market or listed environment
• Excellent communication and relationship management skills
• Confidence and gravitas in dealing with senior stakeholders
• Strong organisational and project‑management capability
• Strong understanding of subsidiary governance
• Experience with Diligent Boards or similar platforms

The Package

• Salary: Up to £110,000
• Bonus: 15% annual performance bonus
• Benefits: A comprehensive and highly competitive benefits package