Asite Document Controller

Great British Energy - Nuclear; Warrington; On-site; GBP 30,000 - 60,000; Full time

Job summary

Great British Energy – Nuclear is seeking an experienced Document Controller to join the team and support the delivery of a major programme by managing project documentation lifecycle and ensuring traceability and accessibility of records.

The role will define document standards, support digital tools deployment (e.g., Asite), implement control processes, and ensure long-term compliance across internal teams and the supply chain.

Qualifications

• Experience in document control within project environments.
• Knowledge of document lifecycle management, metadata, version control, and classification.
• Proficiency with document management systems such as Asite, ProjectWise, or similar.

Responsibilities

• Define and maintain metadata standards, document control procedures, and lifecycle requirements for documentation handover and approvals.
• Support the configuration and testing of digital document management tools (e.g., Asite).
• Establish and enforce document numbering, classification, and version control conventions.
• Implement document control processes including version control, status tracking, audit trails, and classification tagging.
• Develop and deliver training materials and onboarding documentation for internal teams and external stakeholders.
• Manage controlled document exchanges and transmittal processes in coordination with supply chain and project teams.
• Conduct regular audits and compliance checks to ensure adherence to document control workflows.
• Monitor documentation trackers to maintain accuracy, completeness, and timely submission of records.
• Support long-term archiving, project handover documentation, and regulatory compliance requirements.
• Capture lessons learned and feedback to continuously improve and sustain documentation practices.
• Refine document control procedures to enhance scalability and long-term operational efficiency.
• Attend project meetings to support and enhance documentation workflows.
• Maintain and update project documentation trackers (e.g., Information Delivery Plans).
• Liaise proactively with supply chain partners and internal teams to ensure document accuracy and timely submissions.
• Provide user support and training on information management systems and documentation processes.
• Track outstanding documents and ensure prompt resolution.
• Ensure all documentation is correctly classified, versioned, and easily retrievable.
• Collaborate with other departments to meet documentation requirements for audits, handovers, and compliance.

Skills

Document control

Metadata management

Version control

Stakeholder engagement

Asite

Education

Degree in Information Management or related

CDMP certification

Tools

Asite

ProjectWise

MS SharePoint

MS Office

Visio

Job description

Originally named, Great British Nuclear, Great British Energy Nuclear is an arm’s length body of the Department for Energy Security and Net Zero, dedicated to supporting the development and deployment of new nuclear technologies in Great Britain. We play a crucial role in advancing nuclear new build, ensuring the UK’s energy security and achieving net‑zero carbon emissions. Great British Energy – Nuclear focuses on fostering innovation, facilitating investment, and coordinating efforts across the nuclear industry to build a resilient and sustainable energy future.

Great British Energy – Nuclear’s first step was to start the technology selection process for Small Modular Reactors (SMRs) in 2023. SMRs can potentially be quicker to deploy and less expensive to build than traditional nuclear power plants because they are smaller, have factory-based modular manufacturing and more flexible deployment options. In June 2025, Great British Energy – Nuclear announced that Rolls‑Royce SMR had been selected as the preferred bidder to build the UK’s first SMRs, following a technology selection process that began in 2023.

Great British Energy – Nuclear is aiming to deliver fast, based on a supportive and collaborative culture which values equality and diversity and creates an inclusive workplace. We draw on deep nuclear expertise – our Executive Committee has over 100 years of nuclear experience at home and abroad. GBE‑N will unlock billions of pounds of private and public investment from design to operation, helping to get sites ready for development, and working to grow manufacturing capacity and skills capability.

Our activities will be driven by our values, which are:

Trust – We prioritise safety, we act responsibly and with integrity.

Collaboration – We work as a team; we value diversity and expertise.

Challenge – We are curious and courageous in the way we think and act.

Care – We are thoughtful, inclusive and respectful of others.

Drive – We get things done and we make a difference.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at [e-mail] and we will talk to you about how we can assist.

Job profile:

We are seeking an experienced Document Controller to join our team and support the delivery of a major programme by managing the flow of project documentation and ensuring accuracy, consistency, and traceability throughout its lifecycle. This role is essential in maintaining the integrity and accessibility of records, while providing cross-departmental support to enable smooth project execution. The successful candidate will play a key role in defining document standards, supporting the implementation of digital tools, embedding document control processes, and ensuring long-term compliance across internal teams and the supply chain.

Key Responsibilities:

• Define and maintain metadata standards, document control procedures, and lifecycle requirements for documentation handover and approvals.
• Support the configuration and testing of digital document management tools (e.g., Asite).
• Establish and enforce document numbering, classification, and version control conventions.
• Implement document control processes including version control, status tracking, audit trails, and classification tagging.
• Develop and deliver training materials and onboarding documentation for internal teams and external stakeholders.
• Manage controlled document exchanges and transmittal processes in coordination with supply chain and project teams.
• Conduct regular audits and compliance checks to ensure adherence to document control workflows.
• Monitor documentation trackers to maintain accuracy, completeness, and timely submission of records.
• Support long-term archiving, project handover documentation, and regulatory compliance requirements.
• Capture lessons learned and feedback to continuously improve and sustain documentation practices.
• Refine document control procedures to enhance scalability and long-term operational efficiency.
• Attend project meetings to support and enhance documentation workflows.
• Maintain and update project documentation trackers (e.g., Information Delivery Plans).
• Liaise proactively with supply chain partners and internal teams to ensure document accuracy and timely submissions.
• Provide user support and training on information management systems and documentation processes.
• Track outstanding documents and ensure prompt resolution.
• Ensure all documentation is correctly classified, versioned, and easily retrievable.
• Collaborate with other departments to meet documentation requirements for audits, handovers, and compliance.

Knowledge, Skills and Experience required:

• Prior experience in Document Control or a similar role within a project-based environment.
• Strong understanding of document lifecycle management, metadata, version control, and classification.
• Proficiency in document management systems such as Asite, ProjectWise, or similar platforms.
• Excellent attention to detail and commitment to quality assurance in documentation.
• Strong communication and stakeholder engagement skills.
• Experience supporting project audits, handovers, or regulatory submissions.
• Ability to work proactively and collaboratively with internal and external project teams.
• Familiarity with relevant standards, including ISO19650, ISO8000, ISO27001, ISO19650, ISO9001 and DAMA DMBOK principles.
• Familiarity with configuration management principles and version control best practices.
• Knowledge of document security markings and classification protocols.
• Experience with QA processes, regulatory handovers, and long-term archiving.
• Desire to learn and adopt new tools and ways of working to improve project delivery.

Qualifications:

• Previous experience in Document Control or a closely related role within project environments.
• Knowledge of Data and Information Management Systems and their practical implementation in projects.
• Experience with Building Information Modelling (BIM) standards and digital document control tools.
• Proficiency in MS SharePoint, Office suite (Word, Excel, PowerPoint, Outlook) and Visio.
• Professional certifications in information or document management (e.g. CDMP).
• Formal training or certification in relevant ISO standards (ISO8000, ISO27001, ISO19650, ISO9001).
• Knowledge of information governance, records management, and data protection regulations (e.g. GDPR).
• Degree or diploma in Information Management, Records Management or a related discipline.