Document Controller

Assystem GmbH; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Engaging employee committee

Holiday bonuses

Ongoing training opportunities

Remote work flexibility

Career advancement opportunities

Job summary

ASSYSTEM is seeking a proactive Document Controller to join our Client-based team in Glasgow, Scotland. You'll play a key role in ensuring smooth document flow across stakeholders on an exciting major Programme.

This position demands strong organization, attention to detail, and proficiency in tools like REBIM, SharePoint, and Microsoft Office. Join us to make a significant impact and support our commitment to the energy transition.

Engage with a supportive community that promotes ongoing training and career opportunities.

Qualifications

• Hands-on experience in document control activities with a solid understanding of workflows.
• Meticulous eye for detail and a process-driven approach to tasks.
• Exceptional organizational skills to ensure efficient task completion.

Responsibilities

• Oversee all stages of document workflows using REBIM and GliderBIM.
• Organize and maintain the document filing structure in SharePoint.
• Perform quality checks on supplier documentation to meet Programme standards.

Skills

Document control activities

Attention to detail

Organizational skills

Proficiency in Microsoft Office

Communication skills

Teamwork

Tools

SharePoint

REBIM

GliderBIM

Excel

Word

Outlook

Job description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low‑carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all.

Job Description

Your Mission:

Join Our Team as a Document Controller!

Are you a proactive professional with a passion for organization and detail? We’re looking for a Document Controller to join our dynamic Client-based team on an exciting new major Programme. In this pivotal role, you’ll collaborate with project management teams to ensure the smooth flow of documents and information across diverse stakeholders.

This is your chance to play a central role in shaping and maintaining processes, providing guidance, and making a real impact on a high‑profile Programme.

What You’ll Do

• Oversee all stages of document workflows using REBIM and GliderBIM.
• Organize and maintain the document filing structure in SharePoint.

Drive Process Excellence:

• Periodically review and refine the Programme Document Control Process to keep it fit for purpose.
• Train and onboard new team members on document control procedures and software.

Ensure Quality & Compliance:

• Perform quality checks on supplier documentation to meet Programme standards.
• Manage document numbering, status tracking, and revision control with precision.

Collaborate with Stakeholders:

• Be the go-to contact for document workflows with supply chain partners.
• Liaise with customer organizations to ensure feedback is received on time.

Qualifications

Essential Skills and Experience

We’re looking for someone who brings a wealth of expertise and enthusiasm to the role! Here’s what you’ll need to shine:

• Proven Expertise: Hands‑on experience in document control activities with a solid understanding of workflows.
• Detail‑Oriented: A meticulous eye for detail and a process‑driven approach to tasks.
• Strong Organization: Exceptional organizational skills to ensure efficient task completion within set timelines.
• Tech Savvy: Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent Communication: Top‑notch interpersonal skills to liaise with stakeholders at all levels.
• Team Player: Ability to work collaboratively while juggling multiple priorities with ease.

Desirable Skills and Experience

While not essential, the following will give you an edge:

• Client‑Focused Experience: Previous experience working within a client organization.

If you tick these boxes, we’d love to hear from you! Apply today and become a key player in this exciting Programme.

Additional Information

Why join the Switchers community?

Assystem has over 55 years of experience in nuclear engineering. We are among the top 3 largest nuclear engineering companies.

Attractive social benefits: an engaging and dynamic Employee Committee (CE), holiday bonuses...

Ongoing training throughout your career. Numerous career opportunities: 70% of our managers come from internal promotions!

1 to 2 days of remote work per week.

The role would typically be expected to be conducted in a hybrid arrangement from Glasgow City Centre (3 days office, 2 days WfH).

SC required to commence role. Sole UK nationals only

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter! Bring your unique contributions and help us shape the future.