ASD Administrative Coordinator (Part-Time)

Oxleas; Sidcup; On-site; GBP 31,000 - 32,000; Part time

Job summary

Oxleas NHS Foundation Trust is seeking an experienced Secretary/Administrative Assistant to support the Adult Autism Service at Queen Mary’s Hospital, Sidcup. The role covers diary management, meeting coordination, reports and correspondence, and data input to support service delivery.

You will be the first point of contact, handle enquiries, maintain records, and coordinate clinics and training. The post requires at least 2 years of secretarial/admin experience and proficiency in Word, Excel

Qualifications

• Minimum 2 years of secretarial/admin work or similar experience.
• Be able to efficiently operate/use office equipment and administration systems.
• Experience of using Rio.

Responsibilities

• Provide day to day administration to the services/teams including diary/whereabouts and meeting management, word processing, writing reports and letters with guidance, minuting meetings, photocopying, e-mailing, managing incoming and outgoing correspondence, booking appointments, filing and managing all incoming enquiries/calls to the services, preparing for meetings and clinics and sharing information throughout the service.
• Tasks will include reading/entering service user notes using the service's data systems under the direction of team members and recording and processing new referrals to the services.
• Understand and follow safeguarding processes within the service, liaising as necessary.
• Work on own initiative with minimal supervision, manage and prioritise workload, and work as part of the administration team.

Skills

Secretarial experience

Microsoft Word

Excel

PowerPoint

Minute taking

Rio

Tools

Rio

Job description

Oxleas NHS Foundation Trust is seeking an experienced Secretary/Administrative Assistant to support the Adult Autism Service at Queen Mary’s Hospital, Sidcup. The role covers diary management, meeting coordination, reports and correspondence, and data input to support service delivery.

You will be the first point of contact, handle enquiries, maintain records, and coordinate clinics and training. The post requires at least 2 years of secretarial/admin experience and proficiency in Word, Excel