Army - Administrative Support Officer

UK Ministry of Defence; Gateshead; On-site; GBP 26,000 - 31,000; Full time

Job summary

Join the UK Ministry of Defence as an Administrative Support Officer in Gateshead, providing essential administrative support to the 101 Regiment Royal Artillery. This role offers a blend of flexible working and professional development opportunities within a diverse team. You will work closely with both civilian and military personnel, ensuring efficient operations and contributing to the regiment's success.

Benefits

25 days paid annual leave

Highly competitive pension scheme

Personal and professional development opportunities

Flexible working patterns

Access to Employee Assistance Programme (EAP)

Enhanced parental and adoption leave

6 days of special leave annually for volunteering activities

Qualifications

• Enthusiastic, flexible, and highly motivated individuals required.
• Ability to plan, prioritize, and meet deadlines.

Responsibilities

• Support daily functioning of the Regimental Administrative Office.
• Manage electronic and manual filing systems.
• Assist in administration of documents and record management.

Skills

IT literacy

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Join to apply for the Army - Administrative Support Officer role at UK Ministry of Defence

RHQ, 101 Regt RA, Napier Armoury, Alexandra Road, Gateshead, NE8 4HX

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology, and modern workspaces will give you the opportunity to enjoy a healthy work-life balance while ensuring you deliver your outcomes effectively and efficiently. We expect you to know where to be to have the most impact, balancing your individual needs with those of your team and the organization. However, recognizing the benefits of face-to-face working, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Our diverse workforce includes roles such as trainers, human resources, teachers, psychologists, storekeepers, financiers, project and programme managers, and policy secretariat staff. Many different functions and professions deliver key outputs for the Army.

101 Regiment Royal Artillery requires an Administrative Officer to join a busy, diverse team based at their Gateshead Headquarters. The ‘Northumbrian Gunners’ are the Royal Artillery’s Army Reserve unit in the North East of England, and the only reserve unit to hold, maintain, and train on the armoured Multiple Launch Rocket System (MLRS). This is an exciting opportunity to work alongside both civilian and military personnel, providing administrative support, data input, and producing statistics/returns.

You will have the opportunity to extend your skills and personal development as part of a modern Civil Service.

This position is advertised at 37 hours per week.

Job Description

We are looking for enthusiastic, flexible, and highly motivated individuals with strong IT skills. The ability to plan, prioritize, and meet deadlines is key, along with strong interpersonal skills. As an Administrative Officer, you will be responsible, as part of a team, for the daily functioning of the Regimental Administrative Office, working to the Regimental Administrative Officer to ensure pay and documentation are delivered in a timely and professional manner.

Key Responsibilities of an Administrative Officer

• Work on your own initiative as well as being a team member.
• Monitoring of a group mailbox.
• Carry out administrative tasks supporting the day-to-day functioning of 101 Regiment Royal Artillery.
• Arrange travel for military personnel via approved channels.
• Assist in the administration of documents and record management in accordance with policy.
• Maintain the unit SharePoint site.
• Manage electronic and manual filing systems in accordance with policy and legislation.
• Perform general office duties including note-taking, drafting letters, scanning.
• Undertake regular compliance and assurance checks on military-specific systems – full training will be provided.

Person Specification

Essential Skills Required

• IT literacy with Microsoft packages (Outlook, Word, Excel).
• Ability to work on own initiative and within a team.

Behaviours

We will assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace
• Changing and Improving

Evidence of these behaviours should be provided in your application form, focusing on real-life scenarios.

Benefits and Salary

Salary: £26,235 plus £7,600 contribution towards Civil Service Defined Benefit Pension scheme. Other benefits include:

• 25 days paid annual leave, increasing to 30 days after 5 years.
• Highly competitive pension scheme.
• Personal and professional development opportunities.
• Flexible working patterns.
• Access to Employee Assistance Programme (EAP).
• Enhanced parental and adoption leave.
• 6 days of special leave annually for volunteering activities.

Additional Information

This role does not offer relocation expenses. External recruits will undergo a six-month probation period. Travel expenses for interviews are not reimbursed. The MOD is reviewing pay allowances, which may affect current allowances. Eligibility for this role is limited to UK nationals and certain other categories as detailed in the job posting.

Application and Selection Process

The selection process uses Success Profiles, assessing your Behaviours and Experience. You will need to submit a personal statement (250 words) and evidence of Behaviours. Interviews will be conducted via MS Teams, with dates to be confirmed. The process emphasizes merit-based, fair, and open competition, supporting diversity and inclusion initiatives.

Security and Eligibility

Successful candidates must pass security checks and meet security requirements. The role is not open to those requiring sponsorship under the points-based immigration system. Details on nationality requirements and other employment conditions are included in the full job description.

Contact Information

• Name: Sean Hockram
• Email: [e-mail]

For further details and to apply, please refer to the attached candidate information document and ensure you meet all specified criteria.