Apprenticeships Administrator - Part Time

University of Chichester; Bognor Regis; On-site; GBP 12,000 - 15,000; Part time

Benefits offered by this job

Flexible defined contribution pension

Christmas closure period

On-site gym

Employee Assistance Programme

Training opportunities

Cycle to work

Season Ticket Loan

Electric Vehicle schemes

Bus travel between campuses

Job summary

University of Chichester is seeking an experienced Administrator to join the Apprenticeships team at the Bognor Regis campus. The role provides high-quality administrative support across the apprentice lifecycle, coordinating onboarding and ongoing administration of degree apprenticeships, ensuring applications are processed efficiently and documentation is completed accurately.

You will maintain apprentice and employer records with data accuracy and compliance, handle enquiries with a

Qualifications

• Previous administrative experience is essential.
• Familiarity with apprenticeship administration is advantageous.
• Solid literacy and numeracy with strong attention to detail.

Responsibilities

• Coordinate onboarding and ongoing administration of degree apprenticeships.
• Ensure applications are processed accurately and documentation is timely.
• Maintain apprentice and employer records with data accuracy and compliance.
• Support changes during the apprenticeship journey (breaks, withdrawals, transfers, registrations).

Skills

Administrative Experience

Attention to detail

Interpersonal Skills

Education

General education

Job description

Department: Apprenticeships

Part Time: 18.5 hours per week (0.5fte)

About this role

We are seeking an experienced and proactive Administrator to join our friendly and supportive team based at our Bognor Regis campus. This role plays a key part in supporting the successful delivery of the University's apprenticeship strategy by providing high-quality administrative support throughout the apprentice lifecycle. The postholder will be responsible for coordinating the onboarding and ongoing administration of degree apprenticeships, ensuring that applications are processed efficiently, eligibility criteria are met, and all required documentation is completed accurately and in a timely manner.

You will maintain apprentice and employer records, ensuring data accuracy and compliance, and support the administration of changes throughout the apprenticeship journey, including breaks in learning, withdrawals, programme transfers and registration amendments.

A significant aspect of the role involves developing and maintaining positive working relationships with apprentices, employers and internal colleagues. Acting as a key point of contact, you will provide a professional, responsive and customer-focused service, manage enquiries and offer guidance on administrative processes.

The role will also support employer engagement activities and contribute to the University's compliance with apprenticeship funding regulations, statutory requirements, and internal policies and procedures. Through effective record management and attention to detail, you will help ensure that apprenticeship provision is delivered to a consistently high standard.

About you

You will have a good general education, with a high standard of literacy, numeracy and attention to detail. You will need good interpersonal and communication skills, a professional manner and the ability to build relationships and respect confidentiality with both students and employees. You will need to be approachable, adaptable and conscientious with a strong student focus. Previous administrative experience is essential, ideally with an understanding of the apprenticeship environment, as is the ability to work to tight deadlines and manage and prioritise workload. Experience of management of shared inboxes and workloads and/or apprenticeship administration would be an advantage.

About the team

You will become part of a collaborative and welcoming team, making a direct contribution to the development of apprentices and the University's growing apprenticeship portfolio while gaining experience in a varied and rewarding role.

In addition to your salary we offer a competitive reward package with a range of staff benefits and discounts which include:

• A flexible defined contribution pension scheme via Aviva Master Trust (FlexHE).
• A paid closure period over the Christmas break is in addition to our generous holiday allowance with bank holidays too and an occupational sickness scheme.
• On-site gym at our Chichester campus.
• 24/7 Employee Assistance Programme to support our staff.
• Extensive personal / professional training opportunities throughout the year.
• Cycle to work, Season Ticket Loan and Electric Vehicle schemes.
• Bus travel for staff between our Bognor Regis and Chichester campuses and Chichester town centre.

Enquiries are welcomed by Lucie Wright, Apprenticeships Officer, [e-mail]

• Closing Date: Sunday 27 September 2026
• Interview Date: Thursday 08 October 2026

All new external appointments are employed by Chichester Staff Services Ltd (CSSL). Internal appointments remain with their existing employer.

We are committed to equality, diversity and inclusion at every level because we believe a diverse workforce benefits us all.