ALS Administrator & Timetabling Officer

Oldham College; Greater Manchester; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Term time schedule

Pension 16.8%

Counselling support

Breakfast Fridays

Free parking

Cycle to work

Job summary

Oldham College is seeking an ALS Administrator and Timetabling Officer to support the delivery of college services. You will provide comprehensive administrative support to the Head of ALS and lead the ALS timetabling coordination.

You will line manage the ALS staff, coordinate staff timetables, and liaise with curriculum teams to ensure timely, accurate timetabling and appropriate support allocation for students with needs.

Qualifications

• Significant experience providing administrative and organisational support.
• Experience supervising staff.
• Experience maintaining accurate records and generating reports.
• Experience coordinating staff timetables, rotas, deployments.

Responsibilities

• Provide comprehensive administrative support to the Head of ALS and the ALS Management Team.
• Line manage the ALS Administrator and Timetabling Coordinator/administrative staff.
• Lead the coordination of ALS support timetabling.
• Coordinate allocation of Learning Support Officers and specialist staff.
• Liaise with ALS Team Leaders and curriculum teams on timetable changes and staffing.
• Provide efficient administrative service to the ALS Department.
• Support data collection, analysis and reporting for leadership.
• Uphold safeguarding and equality commitments.

Skills

Administrative support

Staff supervision

Data reporting

Timetabling coordination

Record keeping

Education

English and Maths Level 2

Job description

ABOUT OLDHAM COLLEGE

Oldham College is one of the largest further education providers in Greater Manchester, supporting thousands of students each year to develop the skills, knowledge, and confidence they need for their future.

We work closely with local employers, universities, and community partners to deliver education and training that meets the needs of our region. Our staff play a vital role in creating a supportive, inclusive environment where students and colleagues can thrive.

Every role at the College contributes to helping people achieve their potential.

ABOUT THE ROLE

We are seeking a committed ##ALS Administrator and Timetabling Officer## to support the effective delivery of College services and priorities.

KEY RESPONSIBILITIES

In this role you will:

• Provide comprehensive administrative and organisational support to the Head of ALS and ALS Management Team.
• Line managethe ALS Administrator and Timetabling Coordinator/administrative staff.
• Lead the coordination of ALS support timetabling.
• Coordinate the allocation of Learning Support Officers, Communication Support Workers and specialist support staff in response to student need.
• Liaise with ALS Team Leaders and curriculum teams regarding changes to timetables, staffing and support requirements.
• Provide an efficient and responsive administrative service to the ALS Department.
• Support data collection, analysis and reporting for the Head of ALS and ALS Management Team.
• Carry out duties in line with College policies and procedures, including safeguarding and equality commitments.

SKILLS AND EXPERIENCE

We are looking for someone who can demonstrate:

• Significant experience of providing comprehensive administrative and organisational support within a busy office or service environment.
• Experience of supervising, supporting or line managing staff.
• Experience of maintaining accurate records, producing reports and undertaking data checks.
• Experience of coordinating staff timetables, rotas, deployment or workload allocation.
• English and Maths qualifications at Level 2 (GCSE Grade 4/C or equivalent), or equivalent demonstrable skills.

WHY JOIN US

We offer a supportive working environment with opportunities to develop and progress. Benefits include:

• Term time only - 40 weeks per year
• Pension contributions of 16.8%
• Free counselling and wellbeing support
• Retail discounts through our benefits platform
• Enhanced family-friendly policies
• Paid special leave
• Training and development opportunities
• Free breakfast Fridays
• On-site facilities including canteens and a day nursery
• Free parking and electric car scheme
• Cycle to work scheme

INCLUSION AND FLEXIBILITY

We are committed to equality, diversity, and inclusion and welcome applications from all sections of the community.

We are a Disability Confident employer and guarantee an interview to disabled applicants who meet the essential criteria.

We support the Armed Forces Covenant and welcome applications from serving personnel, veterans, and military families.

Flexible working options may be available depending on the role.

SAFEGUARDING

The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

This role is subject to pre-employment checks, which may include an enhanced DBS check, DfE barred list check, online searches, and references.

It is a criminal offence under the Rehabilitation of Offenders Act 1974 to apply for regulated activity roles if barred from working with children or vulnerable adults.

USE OF AI IN APPLICATIONS

We recognise that candidates may choose to use AI tools to support their application. If you do use AI, please ensure the information you submit accurately reflects your own skills, experience, and achievements. You may be asked to discuss your application during the recruitment process.