Admissions & Scholar Selection Specialist

Ellison Institute, LLC; Oxford; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Pension - Employer contribution 7.5%

Life Assurance

Private Medical Insurance

Cycle to Work Scheme

Nursery Salary Sacrifice scheme

Employee discounts

Job summary

The Ellison Institute of Technology (EIT) invites applications for a skilled Selection Administrator to support the Education & Scholarships programme. You will manage applicant and assessor communications, track documentation, and contribute to evaluation and QA checks.

We value exceptional organisation, meticulous data handling, and strong MS Office/database proficiency. Some evenings/weekends may be required during peak periods, with start in December 2026.

Qualifications

• Proven administration experience in a busy team, delivering high-volume output to deadlines.
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient – confident learning new systems; excellent MS Office skills
• Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
• Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

Responsibilities

• Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
• Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
• Draft and send mail-merged communications to applicants via the application platform.
• Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
• Monitor assessor review progress during application review windows.
• Support administration of meetings for applicants and assessors.
• Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
• Track completion of required agreements and policies for shortlisted applicants.
• Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
• Create profiles and maintain accurate records for shortlisted candidates.
• Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

Skills

Administration experience

Organised

Attention to detail

Database experience

MS Office skills

English proficiency

Data privacy

Tools

Airtable

Job description

The Ellison Institute of Technology (EIT) invites applications for a skilled Selection Administrator to support the Education & Scholarships programme. You will manage applicant and assessor communications, track documentation, and contribute to evaluation and QA checks.

We value exceptional organisation, meticulous data handling, and strong MS Office/database proficiency. Some evenings/weekends may be required during peak periods, with start in December 2026.