Admissions Administrator

International Schools Today; Coventry; Hybrid; GBP 23,000 - 26,000; Part time

Job summary

Coventry School Foundation is seeking an enthusiastic Admissions Administrator to support our busy admissions team. This part-time role focuses on delivering a warm, professional and efficient service from initial enquiry through enrolment for prospective families.

Based in Coventry, the role involves handling enquiries, maintaining applicant records, processing applications, coordinating events and contributing to pupil recruitment across our family of schools.

Qualifications

• Experience in an office or administrative environment.
• Strong communication and interpersonal skills.
• Excellent attention to detail and accuracy.
• Proficient with Microsoft Office applications.
• Ability to manage multiple tasks and deadlines.
• Proactive and professional approach.
• Ability to work independently and collaboratively.
• Commitment to handling confidential information with discretion.

Responsibilities

• Respond to enquiries by phone, email and in person.
• Maintain applicant records and pupil files with high accuracy.
• Process applications and admissions documentation.
• Coordinate event bookings and admissions data.
• Prepare admissions materials, offer packs and event resources.
• Support Open Events, Entrance Assessments, Taster Days and conversion events.
• Track references, reports and supporting documentation.
• Liaise with colleagues, schools and families throughout the admissions process.
• Act as a positive ambassador for the Foundation and its schools.
• Contribute to achieving pupil recruitment targets through administrative support and customer care.

Skills

Office experience

Communication

Attention to detail

Microsoft Office

Time management

Professionalism

Independent & collaborative

Discretion & confidentiality

Tools

Microsoft Office

Job description

Admissions Administrator (Part-Time)

Coventry School Foundation

Fixed Term 1 Year Contract

Part Time All year Round 0.6 FTE, 21 hrs per week

Salary: £23,196 - £25,914 FTE

Join Our Admissions Team

Are you an organised administrator with excellent customer service skills? Do you enjoy building relationships, managing multiple priorities and helping people through important decisions?

Coventry School Foundation is seeking an enthusiastic and proactive Admissions Administrator to support our busy admissions team. This is an exciting opportunity to play a key role in welcoming prospective families and supporting the recruitment of pupils across our family of schools.

As one of the first points of contact for prospective parents, you will help deliver an exceptional customer experience from initial enquiry through to enrolment, ensuring every family receives a warm, professional and efficient service.

About Us

Coventry School Foundation provides independent education to around 1,400 pupils aged 3-18 across our schools:

1. Bablake Senior School
2. Bablake Junior School
3. King Henry VIII Senior School
4. King Henry VIII Junior School
5. The Grange Pre-Prep

Our central Foundation team works collaboratively to support pupil recruitment, marketing, finance, estates and HR, helping each school thrive.

The Role

Working closely with the Admissions Team, you will:

1. Respond to enquiries by phone, email and in person.
2. Maintain applicant records and pupil files with a high degree of accuracy.
3. Process applications and admissions documentation.
4. Coordinate event bookings and admissions data.
5. Prepare admissions materials, offer packs and event resources.
6. Support the delivery of Open Events, Entrance Assessments, Taster Days and conversion events.
7. Track references, reports and supporting documentation.
8. Liaise with colleagues, current schools and families throughout the admissions process.
9. Act as a positive ambassador for the Foundation and its schools.
10. Contribute to achieving pupil recruitment targets through exceptional administrative support and customer care.

About You

We're looking for someone who can combine excellent organisational skills with a genuine passion for customer service.

You'll have:

1. Experience working in an office or administrative environment
2. Strong communication and interpersonal skills
3. Excellent attention to detail and accuracy
4. Strong IT skills, including Microsoft Office applications
5. The ability to manage multiple tasks and deadlines
6. A proactive and professional approach
7. The ability to work independently and collaboratively
8. A commitment to handling confidential information with discretion and professionalism

Why Join Us?

1. Be part of a supportive and collaborative team.
2. Work in a varied role where no two days are the same.
3. Help families make one of the most important decisions about their child's education.
4. Opportunity to contribute to the continued success and growth of our schools.
5. Flexible working pattern within a part-time role.

Please note that occasional evening and weekend working will be required to support admissions and marketing events. Time worked will be provided through overtime or time off in lieu (TOIL).

Coventry School Foundation is strongly committed to inclusion and is an equal opportunities employer. We aim to create a welcoming, respectful and safe environment for all members of our community, from every ethnicity, gender, sexual orientation, age, ability/disability, religion and background. We know that more diverse teams are stronger teams, and that the more inclusive we are, the more our staff and pupils will feel a sense of belonging and will thrive. To enable us to make any reasonable adjustments, please let us know when you submit your application whether you have any special requirements to enable you to participate fully in the recruitment process.

Coventry School Foundation is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, the Disclosure and Barring Service and overseas police check if necessary. Candidates from overseas must provide information about their past conduct, for example, by providing documents issued by overseas teaching authorities.

We reserve the right to close this vacancy early and interview suitable candidates before the advertised closing date, should we receive a high volume of applications.

Expected start date: As soon as possible