Administrator with timetabling responsibilities

Bure Park Specialist Academy; Great Yarmouth; On-site; GBP 20,000 - 21,000; Full time

Job summary

Bure Park Specialist Academy, part of the Broad Horizons Education Trust, seeks an Administrator with Timetabling Responsibilities at its Great Yarmouth campus. The role supports daily school operations from 7:30am, managing timetables, staffing allocations and transport links.

The successful candidate will have proven administrative experience, excellent organisation, ICT skills, and strong communication with safeguarding awareness. Salary reflects scale D5-6 pro rata.

Qualifications

• Proven experience in an administrative, clerical or coordination role.
• Strong organisational skills in a fast-paced setting.
• Good ICT skills including word processing and spreadsheets.
• Solution-focused and able to stay calm under pressure.
• Excellent interpersonal and communication skills across staff levels.
• High standards of discretion and safeguarding commitment.

Responsibilities

• Timetable management: maintain and update master timetables and pathways.
• Daily cover and absence: coordinate internal/external cover and update briefing slides.
• Operational coordination: collaborate with SLT, teaching and residential staff, transport alignment.
• Safeguarding and pupil welfare: ensure safe staffing for SEMH needs and escalate shortages.
• Clear communication: inform staff of schedule changes and maintain records.

Skills

Administrative experience

Organisational skills

ICT skills

Interpersonal skills

Discretion & safeguarding

Communication skills

Tools

School MIS software

Job description

Broad Horizons Education Trust

Bure Park Specialist Academy

16a Keyes Avenue

Great Yarmouth

NR30 4AE

Vacancy:

Administrator with timetabling responsibilities

Scale D5 - 6 (£26,428 - £26,847 pro rata)

Actual Salary £19,878 - £20,193 per annum

32.5 hours per week - Monday to Friday 7:30am - 2:30pm

Term Time plus 1 week

Make a Real Difference at Bure Park Specialist Academy

Come and join our growing team at Bure Park Specialist Academy and be part of the successful Broad Horizons Education Trust.

We are looking to appoint an enthusiastic, motivated, and dedicated Administrator with Timetabling Responsibilities to join us at our school in Great Yarmouth. Bure Park is a residential special school for boys aged 6-16 with social, emotional, and mental health (SEMH) difficulties. We are proud of our Ofsted 'Good' rating, with our residential provision rated 'Outstanding'.

Our school shares the vision of our Trust: improving the life chances of all pupils has to be at the heart of all we do. To achieve this, we firmly believe in valuing and championing every member of staff. This is an exciting opportunity to join an exceptional team who strive to establish the highest standards and play a fundamental role in changing children’s lives.

The Role

The school office is a busy, fast-paced environment, and this post is vital to the smooth daily running of the school. Operating from 7:30am each morning, you will be the engine room of our daily operations—managing timetables, coordinating daily cover, and ensuring staffing allocations seamlessly support our pupils.

Key Responsibilities:

• Timetable Management: Populate, maintain, and update master, break, lunch, and specialist pathway (Bridge and Satellite) timetables using master versions created by senior leaders.

• Daily Cover & Absence: Receive daily absence details, coordinate internal and external supply agency cover, and add daily absences to whole‑school briefing slides.

• Operational Coordination: Work closely with SLT, teaching and residential staff, on‑call teams, and office management (including matching timetables with transport requirements).

• Safeguarding & Pupil Welfare: Ensure cover arrangements cater to the specific supervision and SEMH needs of our pupils, escalating any staffing shortages that could compromise safety.

• Clear Communication: Inform affected staff promptly of schedule changes throughout the day while maintaining accurate records and document version control.

About You

Personal qualities are of paramount importance. We are looking for an individual who displays enthusiasm, energy, good humour, flexibility, and reliability, alongside the ability to manage multiple workstreams without losing sight of the finer details.

Essential Requirements:

• Proven experience in an administrative, clerical, or coordination role.

• Strong organisational skills and the ability to prioritise effectively in a fast‑paced setting.

• Good general ICT skills (word processing, spreadsheets, data‑based applications, and electronic record‑keeping).

• Solution‑focused approach, remaining calm and adaptable under morning pressure.

• Excellent interpersonal and communication skills across all levels of staff.

• High standards of discretion, confidentiality, and a deep commitment to safeguarding.

Desirable Requirements:

• Experience within an educational setting, particularly an SEMH or residential provision.

• Prior experience coordinating school timetables, daily cover, or using school MIS software.

Closing Date: Friday 27th November 2026 9am

Interviews: Wednesday 9th December 2026

We reserve the right to end the vacancy and interview before the advertised closing date, so early applications are encouraged.

Please note that it is normal practice to appoint to the bottom of the scale.

We are currently unable to provide visa sponsorship for this position. Applicants must have an existing right to work in the UK

Broad Horizons Education Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is likely to come under the requirements of the Childcare (Disqualification) 2009 Regulations, therefore successful candidates will be required to complete a declaration form to establish whether they are disqualified under these regulations. Applicants must be prepared to undertake an Enhanced DBS check and attend a Warner Interview. Right to Work in the UK will need to be established. We are an equal opportunities employer.