Administrative Assistants

Newcastle City Council; Newcastle upon Tyne; Hybrid; GBP 23,000 - 24,000; Full time

Benefits offered by this job

Real Living Wage

CPD programme

Employee wellbeing support

Employer pension schemes

Eye tests

Bike 2 Work

Job summary

Thomas Bewick School in Newcastle upon Tyne is seeking two enthusiastic Admin Assistants, one full-time and one part-time, to join the school office. You will handle reception duties, support administrative systems and assist with exams, liaising with staff, pupils and parents.

The roles include term-time work plus training days and will require flexible, motivated candidates. Prosper Learning Trust offers CPD, pension options and a Real Living Wage, with safeguarding checks and opportunities

Qualifications

• Experience in busy office administration and reception.
• Ability to manage workload and respond to interruptions.
• Flexible and motivated with term-time and training day patterns.

Responsibilities

• Working in a busy office/reception area and providing customer service.
• Maintenance of administrative systems including school MIS.
• Providing exams assistant support and liaising with staff, pupils and parents.
• Arranging events, work experience and cover for absent staff.

Skills

Customer service

Administrative tasks

Reception duties

Tools

School MIS

Job description

Thomas Bewick School Linhope Road West Denton Newcastle Upon Tyne Tyne and Wear NE5 2LW

£23,419 - £24,174 actual salary pro-rata

Working Pattern: 37 hours per week, term time + 5 additional training days

Or

£14,241 - £14,700 actual salary pro-rata

Working Pattern: 22.5 hours per week, term time + 3 training days

Thomas Bewick School is seeking two enthusiastic Admin Assistants to join their team: one on a part-time basis and one on a full-time basis.

The position would suit:

• Current Administrative Assistants
• Newly Qualified Business Admin or Customer Service Apprentices
• College leavers who are interested in a career in administration

The post holder will be expected to be able to manage their own workload and respond to the many interruptions of a busy school office. The successful applicant needs to be committed, flexible and motivated in their work. Training and support will be provided to the successful applicant.

Some of the main duties of the role include:

• Working in a busy office/reception area and providing excellent levels of customer service
• Maintenance of administrative systems including school management information systems
• Providing exams assistant support
• Liaising with staff, pupils and parents to meet the requirements of the academy including arranging events, work experience and administering cover for absent staff

Sound like the role for you?

Thomas Bewick School is a specialist provision for autistic children and young people. We cater for children and young people aged 3-19 years with a range of abilities and differences associated with Autistic Spectrum Condition (ASC) and all of our pupils have an Education, Health and Care Plan (EHCP).

The school is arranged over four different sites: Sites 1 and 2 are based in West Denton, we also have 2 satellite sites based in Denton Burn and Kenton (site 3 and site 4). Our relevant, exciting and challenging curriculum is taught and supported by a team of caring, friendly and dedicated staff who are trained in a range of ASC specific approaches and strategies. All of our pupils have access to an autism specific environment with a range of specialist facilities and activities available to support different aspects of their learning and development.

To learn more about Thomas Bewick School and Prosper Learning Trust, please visit our websites.

Prosper Learning Trust was established in January 2018 to help vulnerable young people succeed against the odds. Four core values underpin everything we do as a Trust, these are Aspiration, Integrity, Resilience and Kindness. We are looking for staff who share those values and want to support our young people.

The Trust currently have 5 schools in the region:

• Newcastle Bridges School – Alternative Provision academy offering education to pupils unable to access mainstream school due to medical needs including hospitalised children and young people (3-19 years)
• Mary Astell Academy – Alternative Provision academy offering education to permanently excluded pupils and pupils who are struggling in mainstream school (11-16 years)
• Thomas Bewick Special School – Special School academy for pupils with a diagnosis of autism (3-19 years)
• Harry Watts Academy – Special School academy for pupils with a diagnosis of autism (5-16 years)
• Gilbert Ward Academy – Special School academy for pupils with SEMH or a diagnosis of autism (11-16 years)

The successful candidate will be deployed initially at Thomas Bewick School but will be expected to work at any Prosper Learning Trust site should the need arise.

Benefits of working for Prosper Learning Trust

The Trust is proud to say that we match the Real Living Wage and we also offer successful candidates:

• A friendly and supportive team of staff who are willing to share expertise and learn from one another
• Opportunities for career development and support with development through Trust wide Continuing Professional Development (CPD) programmes
• Access to an Employee Assistance Programme and support from the Trust's Wellbeing Network Group
• Access to either Teacher's Pension or Local Government Pension Scheme, each with favourable employer contribution rates
• Employee centred policies that support you in and beyond the workplace
• Funded eye tests for DSE users (subject to T/Cs)
• Bike 2 Work scheme

For more information on why we think you should work for us see our Trust website, where you will also find videos of what our current staff think.

The successful candidate will be welcomed into the Trust, so if this sounds like the role for you

Please note that all successful candidates will be required to complete an online pre-employment medical questionnaire.

Safeguarding Information

Prosper Learning Trust is committed to safeguarding and promoting the welfare of children and young people, as well as vulnerable adults, and expects all staff and volunteers to share this commitment. Successful applicants will be required to apply for Disclosure from the DBS.

The Trust actively promotes equality of opportunity with the right mix of talent, skills and potential and welcomes applications from a wide range of candidates. The Trust selects all candidates for employment based on their skills, qualifications and experience, in comparison against the person specification.

This post is exempt from the Rehabilitation of Offenders Act 1974. If you are invited for interview, you will be required to disclose convictions that would not be filtered, prior to the date of the interview. Certain spent convictions and cautions will be ‘protected’ and do not need to be disclosed. Full details on protected convictions and information about which convictions must be declared during job applications can be found on the Ministry of Justice website. You will be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure and Barring Service before your appointment is confirmed. This role will include Regulated Activities and an enhanced Disclosure and Barring Service (DBS) disclosure is required for this post. Please note that in all cases written references will be taken up and made available to interviewers before the final selection stage; even if you indicate otherwise.

Online vetting checks will be carried out for candidates who are shortlisted.

Job roles, specifically for Newcastle Bridges School, that are located within The Newcastle upon Tyne Hospitals NHS Foundation Trust sites, will be subject to an additional layer of safer recruitment / pre-engagement checks managed by the NHS, under their Honorary Contract Policy. An employee of Newcastle Bridges School may be required to work across more than one site.

Closing Date:23/11/2026 12:00pm

Interview:W/C 30th November

Start Date:1 January 2027