Office Administrator - Part Time

VanRath Search & Selection; Holywood; On-site; GBP 26,000 - 27,000; Part time

Job summary

VanRath Search & Selection in Holywood is recruiting an Office Administrator on a part-time basis. The role supports Social Care Managers and wider teams with day-to-day administration, minute taking and confidential records.

The successful candidate will work 20 hours per week (2pm–6pm, Mon-Fri) in a community-focused organisation based in Greater Belfast, offering a varied and supportive environment and opportunities to contribute across functions.

Qualifications

• NVQ Level 3 (or equivalent) in Business Administration or 5 GCSEs including English and Maths.
• Relevant office administration experience.
• Minute taking experience.
• Strong working knowledge of Microsoft Word, Excel and Outlook.
• Excellent communication and interpersonal skills.
• Strong organisational and administrative abilities.
• Ability to handle confidential and sensitive information appropriately.
• Ability to work effectively as part of a team.
• Previous experience within Health & Social Care would be advantageous.

Responsibilities

• Provide day-to-day administrative support to Social Care Managers and the wider team.
• Maintain accurate and confidential service user records.
• Process and record incident reports in line with regulatory and stakeholder requirements.
• Prepare reports, correspondence and administrative documentation.
• Attend meetings, take notes and prepare accurate minutes.
• Respond to telephone enquiries and provide professional reception cover.
• Meet and greet visitors and staff.
• Liaise with staff, regulatory bodies and relevant stakeholders.
• Provide information and administrative support as requested by management.
• Complete general and ad hoc administrative duties as required.

Skills

Office administration experience

Minute taking

Communication skills

Organisational abilities

Teamwork

Confidential information handling

Education

NVQ Level 3 in Business Administration

5 GCSEs including English and Maths

Tools

Microsoft Word

Excel

Outlook

Job description

Office Administrator - Part Time (CB11122) Holywood, Northern Ireland

Salary: GBP26222 - GBP26227 per annum + Additional Benefits

VANRATH are delighted to be assisting our very important client, a community focused organisation with the recruitment of an Office Administrator to join their team based in Greater Belfast.

What’s in it for you?

• £13.45 per hour
• 20 hours per week 2pm–6pm, Monday to Friday
• Varied administrative role with opportunities to work across different functions

About your next employer

You’ll be joining an established organisation providing support and services within a social care environment. The successful candidate will work as part of a dedicated Administration team, providing essential support to Social Care Managers and wider Corporate Service functions.

About you

• NVQ Level 3 (or equivalent) in Business Administration or 5 GCSEs including English and Maths
• Relevant office administration experience
• Minute taking experience
• Strong working knowledge of Microsoft Word, Excel and Outlook
• Excellent communication and interpersonal skills
• Strong organisational and administrative abilities
• Ability to handle confidential and sensitive information appropriately
• Ability to work effectively as part of a team
• Previous experience within Health & Social Care would be advantageous

What you’ll do

• Provide day-to-day administrative support to Social Care Managers and the wider team
• Maintain accurate and confidential service user records
• Process and record incident reports in line with regulatory and stakeholder requirements
• Prepare reports, correspondence and administrative documentation
• Attend meetings, take notes and prepare accurate minutes
• Respond to telephone enquiries and provide professional reception cover
• Meet and greet visitors and staff
• Liaise with staff, regulatory bodies and relevant stakeholders
• Provide information and administrative support as requested by management
• Complete general and ad hoc administrative duties as required