Administrator Private Capital

VNI International; Saint Helier; On-site; GBP 24,000 - 32,000; Full time

Job summary

VNI International are recruiting an Administrator to join their Private Capital team in Jersey. The successful candidate will work closely with private wealth, fund and corporate administration teams to support client structures and ensure data accuracy.

Responsibilities include completing core workflows, adhering to KPI standards, managing data, gathering documentation for bank accounts, and timely payment processing in line with AML/ CFT rules. A commitment to CPD is expected.

Qualifications

• Ability to act efficiently but knowing when to escalation & seek guidance.
• Positive collaboration with Private Capital colleagues & wider stakeholders.
• Ongoing compliance with internal policies and regulatory requirements.
• Effective contribution to group projects as necessary.
• High-quality written and verbal communication.

Responsibilities

• Complete core workflows in line with established procedures to underpin accuracy and consistency in the management of client structures.
• Adherence to key performance indicator standards in the execution of tasks and early escalation should risk backlog occur.
• Client/structure data management in a timely manner; accuracy of core data is critical to service standards.
• Gather and progress documentation for bank account openings on behalf of client structures.
• Timely and accurate payment processing in line with policy, AML, sanctions and CFT rules.
• Collaborate with Client Management, delivering admin tasks to meet client/business needs.
• Communicate with third-party providers or agents as required.
• Ensure documents filed electronically and/or physically per records policy using available tools.
• Accurate time and meeting utilisation recording to enable invoicing.
• Commit to CPD and professional development, maintaining up-to-date knowledge.

Skills

Efficient working

Collaboration

Compliance

KYC AML GDPR knowledge

Interpersonal skills

Communication

Team player

Education

GCSE English & Maths

STEP studies / willingness

Chartered Governance Institute studies

Tools

MS Office Suite

Job description

VNI International are delighted to be recruiting for this award wining client who are looking to secure a talented Administrator to join their Private Capital team.

The successful candidate will be working closely with private wealth, fund and corporate administration teams.

Responsibilities

• Completion of core workflows in line with established procedures to underpin accuracy and consistency in the management of our client structures.
• Adherence to key performance indicator standards in the execution of all tasks and early escalation should the risk of backlog building/other issues appear.
• Client / structure data management in a timely manner as required; accuracy of core data being critical to the service standards we achieve.
• Gathering and progressing documentation in relation to bank account opening on behalf of the client structures we maintain.
• Timely and accurate payment processing in line with policy and procedure, with particular concern for the rules around AML, sanctions and CFT.
• Close collaboration with and support to Client Management, delivering specific administrative tasks required in meeting client or business needs.
• Professional and effective communication with 3rd party providers or agents in the execution of client activities required.
• Ensuring documents created are filed electronically and/or physically fully in line with house records management policy and using the technology available.
• Accurate and on time recording of time and meeting utilisation targets to enable the business to invoice clients fully for the services provided.
• Commitment to learning and professional development (especially technical), including maintaining CPD up to date, in line with expectations and ambitions.

Requirements:

• Ability to act efficiently but knowing when to escalation & seek guidance
• Positive collaboration with all Private Capital colleagues & wider stakeholders
• Ongoing compliance with all internal policies and procedures
• Ongoing compliance with all relevant regulatory/legal requirements
• Effective contribution to group projects as necessary
• Highly effective and adaptive interpersonal skills
• High-quality communication (written/verbal)
• Collaborative team player
• Good awareness of KYC, AML, CFT and GDPR requirements
• Good knowledge of doc. management principles and core MS Office apps

Preferred Minimum Qualifications:

• STEP (studying or willingness to study after passing probation)
• Chartered Governance Institute (studying or willingness to study after passing probation)
• GCSEs with a minimum of English and Maths