Administrator - Order Management

MAN Truck & Bus UK; Stretford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Private health care

Pension contributions

25 days holiday

Employee car scheme

Job summary

MAN Truck & Bus UK is seeking an Administrator to join our Order Management team in Manchester, Swindon or Bellshill on a full-time basis. You will manage electronic filing, raise POs, update ESA dates, arrange vehicle movements and manage invoicing for deposits and vehicle payments.

You will be highly organised, proficient in Excel, and capable of working both independently and as part of a remote team, ensuring accuracy and timely delivery across orders.

Qualifications

• Excellent organisation with strong time management.
• Proficient in Microsoft Office, especially Excel.
• Excellent communication skills and ability to work both independently and in a remote team.

Responsibilities

• Carry out electronic document filing in line with internal processes.
• Raise Purchase Orders and liaise with suppliers to meet deadlines.
• Update delivery and handover dates in ESA system.
• Arrange vehicle movements.
• Raise customer invoices for deposits, Road Fund Licence and vehicle payments.
• Progress chase vehicles from order to handover and flag delays.
• Provide information, maintain records and carry out duties accurately and timely.
• Work with management to obtain necessary authorisations.
• Adhere to current company procedures.

Skills

MS Office

Excel

Time management

Communication

Workload management

Attention to detail

Tools

SAP

Job description

Do you have experience within order management?

We are recruiting for an Administrator to join our team in Manchester, Swindon or Bellshill on a full time permanent basis.

In This Role You Will

• Carry out all electronic document filing in adherence to internal processes.
• Raising Purchase Orders to suppliers (internal and external) and liaising with them to ensure deadlines are met .
• Update delivery dates and handover dates within ESA system.
• Arranging vehicle movements .
• Apply for V55 and arrange taxation for new vehicles via RAV.
• Ensure receipt of cleared funds prior to release of new vehicles.
• Raising customer invoices for deposits, Road Fund Licence, and vehicle payments.
• Progress chasing vehicles from point of order to handover, advising team of any delays.
• Assist all members of the Order Management and Sales teams with any reasonable request.
• To provide information, maintain records and carry out all duties in an accurate, efficient and timely manner .
• Working closely with management to obtain relevant authorisations.
• Adherence to all current company procedures.

To Be Successful In This Role, You Will Have

• Proficient in Microsoft Office (predominately Excel) and SAP (desirable).
• Highly organised with great time management.
• Strong communicator, with ability to work both alone and part of a remote team.
• Ability to manage own workload and re-prioritise tasks as necessary, dependent on the needs of the wider team and company.
• Accuracy and an eye for detail.

Why join the Pride?

It is important to us to make sure we look after our employees and therefore we offer a competitive salary plus bonus scheme. You will have access to our extremely attractive benefits scheme that includes perks such as private health care, a healthy pension contribution, 25 days holiday (with the opportunity to buy more), and attractive employee car scheme to name a few.

Accessibility & Inclusion

At MAN, we are committed to fostering a diverse, inclusive, and equitable workplace where everyone is valued and empowered to thrive. We believe that diversity enhances our organisation, and we welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, pregnancy or maternity status, race, religion or belief, sex, or sexual orientation.

We actively promote equal opportunities in our recruitment processes and workplace policies. If you require any reasonable adjustments during the application process or at any stage of employment, please let us know, and we will do our best to accommodate your needs. We strive to create an environment where all employees feel respected, supported, and able to achieve their full potential.

MAN is proud to be an equal opportunity employer.