Administrator Legal

Alma Personnel; Walsall; On-site; GBP 18,000 - 24,000; Full time

Job summary

Alma Personnel has been tasked to recruit for their Walsall based client to source an experienced, articulate and diligent administrator within a very busy legal team, supporting the management and billing procedure of the business. You will undertake important routine admin duties that keep the office running smoothly, ensuring the administrative side operates effectively.

You will be well organised, accurate and diligent with strong IT skills, proactive to meet daily challenges and progress in

Qualifications

• Must be well organised, accurate and diligent with strong IT skills.
• Eye for detail and proactive mindset to meet daily challenges.
• Ability to work in a very busy legal admin environment.
• Excellent communication and receptionist duties.

Responsibilities

• Check files for accurate time and travel.
• Create and input legal bills through the case management system.
• Timely archiving of files when monies are received.
• Manage petty cash and file returns.
• Provide admin support to the Office Manager.
• Cover reception, lunchtimes/holidays and sickness in the Walsall office.
• Meet and greet visitors, book meeting rooms, answer the reception telephone.
• Process incoming post and cheques; franking of outgoing post and respond to emails.
• Retrieval and return of files to storage with accurate records.
• Occasional visits to other local branches to cover holidays.

Skills

Organised

Attention to detail

IT skills

Proactive

Communications skills

Tools

Case management system

Email/telephone handling

Job description

Alma Personnel have been tasked to recruit for their Walsall based client to source an experienced, articulate and diligent administrator based within a very busy legal team, supporting the whole management and billing procedure of the business.

You will be undertaking the important routine admin duties that keep the office running smoothly and allow the administrative side of the business to run effectively.

You will need to be well organised, accurate and diligent with great IT skills, have an eye for detail and be willing, responsive, with a desire to be proactive to meet the daily challenges.

This is a very busy department; you will improve and progress and become a vital member of staff and team as a whole.

Tasks

• Checking files for accurate time and travel.
• Creating and Inputting of legal bills through the companies case management system and management of online billing submissions.
• Timely archiving of files when monies are received for payment of bills.
• Management of petty cash.
• Management of files returned.
• Admin Duties supporting the Office Manager.
• Providing support for reception lunchtime/holiday and sick cover at the Walsall office.
• You will meet and greet visitors, book meeting rooms, answer the reception telephone, forwarding appropriately.
• Deal with incoming post and recording of incoming cheques. Franking of outgoing post and respond to email enquires.
• Retrieval and return of files to storage including accurate record keeping.
• Communicating with archive storage to identify files that are due for destruction and record keeping.
• There may be the occasional visit to other local branches to cover for holiday.

If you have strong administrative skills and have a natural flair to be organised and articulate with a view to progress in your career.