Office Administrator

Confidential; Walsall; On-site; GBP 18,000 - 24,000; Full time

Job summary

Confidential in Walsall is seeking an Office Administrator to join a well-established organisation. The role combines billing administration, file management and general office support in a busy office.

You will check files for accuracy, input Legal Aid bills via the case management system, manage online billing, archive paid files and provide reception cover as needed. Office-wide admin tasks and occasional Aldridge office support are included.

Qualifications

• Strong administration and IT skills.
• Highly organised with excellent attention to detail.
• Accurate and confident working with records and data.
• Proactive and flexible approach to work.
• Comfortable in a busy, varied environment.

Responsibilities

• Check files to ensure time and travel records are accurate.
• Create input legal aid bills using the case management system.
• Manage online billing submissions, including Mental Health billing.
• Archive files after payment is received.
• Handle petty cash and files returned from Costs Draftsmen.
• Archive/retrieve/return files to storage.
• Provide reception cover: answer calls and meet visitors.
• Process incoming/outgoing post.
• Order stationery and office supplies.
• Maintain accurate administrative records.
• Support the Office Manager with admin duties.
• Occasional support at the Aldridge office.

Skills

Administration

IT skills

Attention to detail

Data handling

Proactive

Flexible

Customer reception

Tools

Case management system

Job description

Office Administrator

We are recruiting for an Office Administrator to join a well-established organisation based in Walsall.

This is a varied role combining billing administration, file management and general office support, making it ideal for someone who is highly organised, accurate and enjoys working in a busy office environment.

As the Office Administrator, you will be responsible for:

• Checking files to ensure time and travel records are accurate
• Creating and inputting Legal Aid bills using the case management system
• Managing online billing submissions, including Mental Health billing
• Archiving files once payment has been received
• Managing petty cash and files returned from Costs Draftsmen
• Archiving, retrieving and returning files to storage
• Providing reception cover, including answering calls and meeting visitors
• Processing incoming and outgoing post
• Ordering stationery and office supplies
• Maintaining accurate administrative records
• Supporting the Office Manager with general administrative duties
• Providing occasional support at the Aldridge office

The successful Office Administrator will have the following related skills / experience:

• Have strong administration and IT skills
• Be highly organised with excellent attention to detail
• Be accurate and confident working with records and data
• Have a proactive and flexible approach to work
• Be comfortable working in a busy, varied environment
• Previous experience within a legal, billing or professional services environment would be advantageous