Administrator/Inventory Controller

Clutter; Kettering; On-site; GBP 21,000 - 28,000; Full time

Job summary

Iron Mountain is seeking an Admin/stock controller for the Kettering site. The role combines administrative tasks with precise stock control to ensure smooth warehouse and office operations, with a focus on maintaining accurate inventory and organized processes.

Responsibilities include tracking shipments, performing cycle counts, reconciling stock with the WMS, and coordinating with suppliers to resolve delays. The ideal candidate has 1–2 years in a related role and strong Excel skills.

Qualifications

• 1–2 years in an administrative, stock control, or warehouse logistics role.
• Strong proficiency in Microsoft Excel, data entry, and using inventory software or ERP systems.
• High attention to detail and strong organizational abilities with good communication skills.

Responsibilities

• Track incoming and outgoing shipments to monitor real-time stock levels.
• Perform cycle counts and full physical inventory audits; reconcile with WMS.
• Raise purchase orders, process invoices, and handle shipping documents like POD.
• Maintain digital filing systems and vendor records; generate inventory and performance reports.

Skills

Attention to detail

Organizational skills

Problem-solving

Clear communication

Tools

Microsoft Excel

Inventory software

ERP systems

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change,

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions?

We are looking for an Admin/ stock controller to join our team at our Kettering site.

The role itself will involve some of the following daily activities:

• Combine general administrative duties with precise stock control to ensure smooth warehouse and office operations.
• Core Goal: Maintain accurate inventory records, prevent stock shortages or excesses, and keep administrative processes organised.
• Department: Operations, Logistics.

Key Responsibilities

Inventory Control

• Track incoming and outgoing shipments to monitor real-time stock levels.
• Perform routine cycle counts and full physical inventory audits.
• Reconcile physical stock counts with the Warehouse Management System (WMS).
• Investigate and fix any stock discrepancies, errors, or damaged items.

Administration

• Raise purchase orders, process invoices, and handle shipping documents (like Proof of Delivery).
• Maintain digital filing systems, logs, and up-to-date vendor records.
• Generate daily, weekly, or monthly inventory and performance reports using Excel.
• Communicate with suppliers and internal teams to resolve delivery delays or back orders.

Qualifications & Skills

• Experience: 1 to 2 years in an administrative, stock control, or warehouse logistics role.
• Technical Skills: Strong proficiency in Microsoft Excel, data entry, and using inventory software or ERP systems.
• Soft Skills: High attention to detail, strong organizational abilities, problem-solving skills, and clear communication.

Category: Administrative Services