Administrator/Inventory Controller

Iron Mountain; Kettering; On-site; GBP 22,000 - 26,000; Full time

Job summary

Iron Mountain in the United Kingdom is seeking an administrative stock control assistant to ensure accurate inventory records and smooth warehouse operations. You will balance general admin tasks with precise stock control and engagement with suppliers to resolve delays.

The role requires 1–2 years in a related field, strong Excel skills, and experience with inventory software or ERP systems. A detail-focused, well-organised communicator will thrive in this position at Iron Mountain.

Qualifications

• 1–2 years in an administrative, stock control or warehouse logistics role.
• Strong proficiency in Microsoft Excel and data entry.
• Experience using inventory software or ERP systems and maintaining accurate records.
• Attention to detail and clear communication in a fast-paced environment.

Responsibilities

• Combine administrative duties with precise stock control to maintain smooth warehouse and office operations.
• Maintain accurate inventory records and monitor stock to prevent shortages or excesses.
• Track incoming and outgoing shipments and reconcile stock counts with the WMS.
• Raise purchase orders, process invoices, and handle shipping documents such as Proof of Delivery.
• Generate inventory and performance reports using Excel and communicate with suppliers to resolve delays.

Skills

Data entry

Attention to detail

Organizational skills

Problem-solving

Clear communication

Tools

Microsoft Excel

Inventory software

ERP systems

Job description

The role itself will involve some of the following daily activities:

• Combine general administrative duties with precise stock control to ensure smooth warehouse and office operations.
• Core Goal: Maintain accurate inventory records, prevent stock shortages or excesses, and keep administrative processes organised.
• Department: Operations, Logistics., Inventory Control
• Track incoming and outgoing shipments to monitor real-time stock levels.
• Perform routine cycle counts and full physical inventory audits.
• Reconcile physical stock counts with the Warehouse Management System (WMS).
• Investigate and fix any stock discrepancies, errors, or damaged items.
• Administration
• Raise purchase orders, process invoices, and handle shipping documents (like Proof of Delivery).
• Maintain digital filing systems, logs, and up-to-date vendor records.
• Generate daily, weekly, or monthly inventory and performance reports using Excel.
• Communicate with suppliers and internal teams to resolve delivery delays or back orders. Experience: 1 to 2 years in an administrative, stock control, or warehouse logistics role.
• Technical Skills: Strong proficiency in Microsoft Excel, data entry, and using inventory software or ERP systems.
• Soft Skills: High attention to detail, strong organizational abilities, problem-solving skills, and clear communication.

Category: Administrative Services

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation., Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.