Administrator/Inventory Controller

30300 Iron Mountain (UK) PLC; Kettering; On-site; GBP 25,000 - 38,000; Full time

Job summary

Iron Mountain in the UK is seeking an Admin/Stock Controller for the Kettering site. You will maintain accurate inventory records, raise purchase orders, and handle shipping documents while supporting daily warehouse operations.

The role emphasizes cycle counts, stock reconciliation with the WMS, reporting in Excel, and clear communication with suppliers and internal teams to resolve delays. Experience in admin or stock control (1–2 years) and proficiency with ERP systems are preferred.

Qualifications

• 1–2 years in an administrative, stock control, or warehouse logistics role.
• Strong proficiency in Microsoft Excel, data entry, and using inventory software or ERP systems.
• High attention to detail, strong organizational abilities, problem-solving skills, and clear communication.

Responsibilities

• Inventory Control: Track incoming and outgoing shipments, perform cycle counts and full inventories, reconcile with WMS, fix discrepancies.
• Administration: Raise PO's, process invoices, handle shipping documents, maintain vendor records, generate reports in Excel.
• Communicate with suppliers and internal teams to resolve delays or back orders.

Skills

Excel

Data entry

Inventory software

Attention to detail

Organizational skills

Problem-solving

Clear communication

Tools

ERP systems

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect our data privacy in innovative and socially responsible ways.

We are looking for an Admin/ stock controller to join our team at our Kettering site.

Core Goal

Maintain accurate inventory records, prevent stock shortages or excesses, and keep administrative processes organised.

Key Responsibilities

• Inventory Control: Track incoming and outgoing shipments to monitor real-time stock levels. Perform routine cycle counts and full physical inventory audits. Reconcile physical stock counts with the Warehouse Management System (WMS). Investigate and fix any stock discrepancies, errors, or damaged items.
• Administration: Raise purchase orders, process invoices, and handle shipping documents (like Proof of Delivery). Maintain digital filing systems, logs, and up-to-date vendor records. Generate daily, weekly, or monthly inventory and performance reports using Excel. Communicate with suppliers and internal teams to resolve delivery delays or back orders.

Qualifications & Skills

• Experience: 1 to 2 years in an administrative, stock control, or warehouse logistics role.
• Technical Skills: Strong proficiency in Microsoft Excel, data entry, and using inventory software or ERP systems.
• Soft Skills: High attention to detail, strong organizational abilities, problem-solving skills, and clear communication.

Category

Administrative Services

About Iron Mountain

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts.

Take a look at our history here. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics.

Values and Code of Ethics

Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail].

See the Supplement to learn more about Equal Employment Opportunity.