Administrator, BT8

Fáilte Ireland; Belfast City District; On-site; GBP 24,000 - 26,000; Full time

Benefits offered by this job

Competitive hourly rate

Weekly Pay

Dedicated Consultant Support

Online timesheets

Job summary

Staffline is seeking a dedicated Administrative Assistant to join the HSCNI team in Belfast. This full-time role supports clinic operations and delivers high-quality administrative service in a healthcare environment.

You will liaise with staff, manage appointments, maintain medical records, process referrals, and handle data input across several systems. Strong organisational skills and attention to detail are essential, with experience in healthcare settings preferred.

Qualifications

• Essential: 4 GCSEs at Grade A-C / 9-4, including English Language.
• Experience: Minimum 1 year of relevant administrative experience.

Responsibilities

• Liaise with staff/departments to deliver administrative support.
• Deal with queries in a courteous and pleasant manner.
• Input and retrieve patient information in healthcare systems.
• Process, record and collate information for statistics.
• Administer waiting lists and referrals.
• Schedule appointments to utilise clinical capacity.
• Book patient movement requests, interpreters and other services.
• Maintain medical records filing systems.
• Typing duties: reports, letters and minutes.
• Provide cover for other administrative staff during leave.
• Participate in staff meetings.

Skills

Attention to detail

Organisational skills

Communication skills

Interpersonal skills

Education

GCSEs (A-C) including English

Job description

Administrator, Saintfield Road, BT8
Location: Belfast Trust
Hours: Full-Time, 37.5 hours per week
Pay Rate: £12.75 per hour

Job Overview

We are seeking a dedicated Administrative Assistant to join the HSCNI team. This is an excellent opportunity to play a vital role in providing high-quality administrative support in a healthcare environment, ensuring smooth clinic operations and delivering an exceptional patient experience.

KEY DUTIES / RESPONSIBILITIES

• Liaise with various staff/departments to deliver effective administrative support.
• Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
• Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
• Processing, recording and collating information for statistical purposes.
• Administering waiting lists, processing internal and external referrals
• Scheduling appointments to ensure clinical capacity is utilised
• Booking patient movement requests, interpreters and other patient related services.
• Maintenance of medical records filing systems.
• Typing duties - reports, letters and meeting minutes as required.
• Assist with the training of new administrative staff as and when required.
• Participate in staff meetings.
• Provide cover to other administrative staff during periods of leave.
• General office duties such as photocopying, scanning, sorting post and faxing.
• To participate in the Trust's Appraisal Process and participate in agreed training and development initiatives when identified.
• Any other tasks or projects within the remit of the band.

Requirements:

• Essential: 4 GCSEs at Grade A-C / 9-4, including English Language.
• Experience: Minimum 1 year of relevant administrative experience.

What We're Looking For

• Strong attention to detail and organisational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Proficient in administrative systems and processes, with experience in healthcare settings being advantageous.

Why temp with Staffline?

• Competitive hourly rate
• Weekly Pay with enhanced holidays
• Dedicated Consultant Support
• Easy, online timesheets

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.