Administrator

Parker Jones Group Ltd; Belfast City District; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Competitive salary

Career progression opportunities

Supportive and dynamic work环境

Job summary

Parker Jones Group Ltd in Belfast is seeking an Administrator to support site operations, coordinate staff, and manage documentation and processes. This role prioritises accuracy, timeliness, and clear communication in a fast-paced environment.

You will handle inductions, onboarding, holiday management, payroll queries, contracts, and various HR administration tasks, ensuring staff records are up to date and compliant. A proactive, organized approach is essential.

Qualifications

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience of civil or construction would benefit but not required.
• Familiarity with office management procedures and basic accounting principles.

Responsibilities

• Register new employees and coordinate profile reviews at site.
• Book medical appointments and manage results uploads.
• Process prescription requests and distribute to staff.
• Prepare and take Minutes of Meeting; update weekly reports.
• Assist onboarding post-induction with site directions and contracts.
• Issue and track holiday forms; maintain records.
• Assist payroll queries and timesheet preparation.
• Provide general HR support and maintain attendance records.
• Coordinate training details and tracking lists.
• Prepare daily/weekly reports and manage contracts/letters.
• Address gate access concerns and visitor passes.

Skills

Proven administrative experience

Organisational skills

Multitasking

Communication skills

Interpersonal abilities

Office management procedures

Basic accounting principles

Job description

Administrator required in Belfast

This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities

Site Induction Management

• Register new employees, assist in form completion, and update profiles.
• Coordinate with clients for profile review and approval.
• Ensure staff attend inductions, manage profile transfers, and update expiries.
• Handle Access Card requests for new, missing, or damaged cards.
• Complete offer forms for HR once manager approval is obtained.

Safety Critical Medical Coordination

• Check staff availability for medical appointments.
• Book appointments and send confirmations.
• Obtain medical results and upload to relevant sites.
• Prepare and send purchase orders to medical centres.

Safety Glasses Prescription Processing

• Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities

• Prepare and take Minutes of Meeting.
• Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters

• Assist new employees post-induction with site directions and contract management.
• Handle pre-employment questionnaires and verify necessary documents.

Holiday Management

• Issue and track holiday forms.
• Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support

• Address payroll queries and assist in timesheet preparation.
• Process lodging applications and documentation.

General HR Assistance

• Support staff with required documents and communicate with HR on staff updates.
• Maintain attendance and absence records.

Training Coordination

• Communicate training details to attendees and maintain tracking lists.

Administrative Duties

• Prepare daily and weekly reports.
• Manage contract copies, reference letters, and update requests.

Gate Access and Issues

• Address gate access concerns and manage visitor pass requests.

Requirements

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience of civil or construction would benefit the person but not a must.
• Familiarity with office management procedures and basic accounting principles.

Benefits

• Competitive salary.
• Opportunities for career advancement.
• Supportive and dynamic work environment