Administrator 4 - EHCP Annual Review Coordinator

Applebee Wood School; Preston; On-site; GBP 25,000 - 32,000; Full time

Job summary

Applebee Wood School is seeking an organised EHCP Annual Review Coordinator to join the administration team. The role focuses on coordinating the Education, Health and Care Plan Annual Review process with SAS team, parents, and local authorities to ensure timely, accurate reviews.

The successful candidate will manage schedules, prepare documentation, maintain records, and monitor compliance with statutory timescales, while handling confidential information with discretion.

Qualifications

• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage confidential information and sensitive data.

Responsibilities

• Coordinate the EHCP Annual Review process across the school.
• Plan and schedule Annual Reviews, organise meetings and prepare documentation.
• Quality assure paperwork and maintain accurate records to meet deadlines and statutory requirements.
• Monitor the process to ensure timely completion and compliance.

Job description

EHCP Annual Review Coordinator

Grade E | 37 hours per week | Term Time Only plus 3 weeks

Applebee Wood School is seeking a highly organised and proactive EHCP Annual Review Coordinator to join our administration team.

This is an exciting opportunity for an experienced administrator to take on a key role coordinating the Education, Health and Care Plan (EHCP) Annual Review process across our school. You will work closely with the Senior Management Team, teaching staff, parents and carers, local authorities and other professionals to ensure that Annual Reviews are well organised, accurate and completed within the required statutory timescales.

The role will include planning and coordinating the Annual Review schedule, organising meetings, supporting staff with the preparation of documentation, quality assuring paperwork, maintaining accurate records and monitoring the process to ensure deadlines and statutory requirements are met.

We are looking for someone who is organised, methodical and able to manage competing priorities, with excellent attention to detail and strong written and verbal communication skills. You will need to be confident communicating with a wide range of people and comfortable handling confidential and sensitive information. Previous experience of EHCPs or working within an education or SEND environment would be an advantage, but we are equally interested in applicants with strong administrative skills and the ability and enthusiasm to develop their knowledge in this area.

The successful candidate will be able to demonstrate:

1. Excellent administration and organisational skills, with a high level of accuracy
2. The ability to plan and prioritise a busy workload and work effectively to deadlines
3. Strong interpersonal and communication skills
4. Confidence in liaising with parents, carers, colleagues, local authorities and other professionals
5. The ability to maintain accurate and confidential records
6. Good ICT skills, including Microsoft Office
7. A positive, proactive and solution-focused approach
8. The ability to work both independently and collaboratively as part of a team
9. A commitment to supporting the best possible outcomes for our children and young people

The post reports to the School Business Lead and will work closely with the school's Senior Management Team.

Working pattern

This is a 37-hour per week, Term Time Only plus 3 weeks position.

Typical working hours are:

Monday to Thursday: 8:30am to 4:30pm

Friday: 8:30am to 4:00pm

We recognise that some applicants may require a degree of flexibility around their working pattern. We are therefore happy to consider reasonable requests for alternative start and finish times for the right candidate, while ensuring the requirements of the role and the school are met.

An exciting time to join Applebee Wood

This is an especially exciting time to join Applebee Wood School. In January 2027, we are due to move into our brand-new, purpose-built DfE school, providing an excellent new environment for our pupils and staff.

If you are an experienced and enthusiastic administrator looking for an opportunity to take ownership of an important area of school administration, we would be delighted to hear from you.

Join us and play an important part in ensuring our EHCP Annual Review processes provide effective support for our children, young people and their families.