Administrator

Heated Mechanical Services; Eastleigh; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Opportunities for training and career/

Supportive working environment

Long-term permanent opportunity

Job summary

Heated Mechanical Services in Eastleigh, Hampshire, is inviting two Administrators to join a busy team within a construction and property services business. You will provide day-to-day administrative support to help ensure smooth office operations and project administration.

Candidates should have prior admin experience, strong IT skills (Word, Excel, Outlook), and excellent organisational and communication abilities.

Qualifications

• Previous experience in an administration or office-based role.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills with a confident telephone manner.

Responsibilities

• Providing general administrative and office support.
• Answering telephone calls and responding to email enquiries.
• Updating and maintaining company records and databases.
• Preparing, formatting and filing documents and correspondence.
• Assisting with paperwork, job sheets and work orders.
• Supporting project and maintenance teams with administrative tasks.
• Updating spreadsheets and maintaining accurate records.
• Liaising with clients, contractors, suppliers and colleagues.
• Assisting with scheduling appointments and coordinating site visits.
• Organising and maintaining electronic and paper filing systems.
• Supporting the wider team with general office duties.

Skills

Organisational skills

Time management

Attention to detail

Communication

Teamwork

Reliability

Punctuality

Proactive

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrator – 2 Vacancies

Location:Eastleigh, Hampshire
Positions Available:2
Contract:Permanent, Full-Time
Salary:Dependent on experience

The Opportunity

We are currently looking for two organised and reliable Administrators to join a busy team within an established construction and property services business based in Eastleigh.

The business works across a range of sectors, including property maintenance, social housing, refurbishment, construction and fire safety.

These positions will involve providing day-to-day administrative support to help ensure the smooth running of office operations and ongoing projects.

This is an excellent opportunity for someone with strong organisational skills, good attention to detail and the ability to manage a varied workload within a busy office environment.

The Role

Your responsibilities will include:

• Providing general administrative and office support.
• Answering telephone calls and responding to email enquiries.
• Updating and maintaining company records and databases.
• Preparing, formatting and filing documents and correspondence.
• Assisting with paperwork, job sheets and work orders.
• Supporting project and maintenance teams with administrative tasks.
• Updating spreadsheets and maintaining accurate records.
• Liaising with clients, contractors, suppliers and colleagues.
• Assisting with scheduling appointments and coordinating site visits.
• Organising and maintaining electronic and paper filing systems.
• Supporting the wider team with general office duties.

• Previous experience in an administration or office-based role.

• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.Confident telephone manner and professional approach.
• Ability to prioritise tasks and work to deadlines.
• Able to work independently and as part of a team.
• Reliable, punctual and proactive.
• Previous experience within construction, property maintenance or a similar industry would be advantageous but is not essential.

• Competitive salary, depending on experience.

• 25 days annual leave plus bank holidays.
• Company pension scheme.
• Opportunities for training and career development.
• Supportive working environment.
• Long-term permanent opportunity.