Site Administrator

We Are Footprint; West Midlands; On-site; GBP 21,000 - 29,000; Full time

Job summary

We Are Footprint is seeking an organised Site Administrator to support a busy construction team. The role combines project administration, document control and general office tasks to keep information accurate and easily accessible.

You will review and file project records, maintain electronic documents on the shared drive, handle Health & Safety files, drawings and contract paperwork, answer calls on the switchboard, and assist with scheduling and office coordination.

Qualifications

• Experience in administration, ideally within construction.
• Strong IT skills and experience using shared drives and electronic filing systems.
• Good understanding of construction documentation, including Health & Safety files, drawings and contract paperwork.
• Strong organisational skills and attention to detail.
• Ability to work through historic records and organise information logically.
• Good communication skills and a professional telephone manner.
• Experience using a switchboard and booking appointments would be beneficial.

Responsibilities

• Reviewing, sorting and organising existing project files and historical documentation.
• Maintaining electronic records on the company's shared drive.
• Identifying and correctly filing Health & Safety documentation.
• Organising construction drawings and technical information.
• Reviewing and filing general contract and project paperwork.
• Creating a clear filing structure to make information easy to locate.
• Ensuring documentation is stored correctly and kept up to date.
• Providing general administrative support to the wider team.
• Answering incoming calls and operating the switchboard.
• Booking appointments and assisting with general office coordination.

Skills

Administrative experience

IT skills

Organisational skills

Communication skills

Tools

Shared drives

Electronic filing systems

Switchboard software

Job description

Job Title: Site Administrator / Project Administraor / Document Controller

The Role

We are looking for an organised and IT-confident Administrator to provide support to a busy construction team. The role will involve a mixture of project administration, document control and general office support, helping to ensure information is well organised, accurate and easily accessible.

Key Responsibilities:

• Reviewing, sorting and organising existing project files and historical documentation.
• Maintaining electronic records on the company's shared drive.
• Identifying and correctly filing Health & Safety documentation.
• Organising construction drawings and technical information.
• Reviewing and filing general contract and project paperwork.
• Creating a clear filing structure to make information easy to locate.
• Ensuring documentation is stored correctly and kept up to date.
• Providing general administrative support to the wider team.
• Answering incoming calls and operating the switchboard.
• Booking appointments and assisting with general office coordination.

Requirements:

• Previous administration experience, ideally within construction.
• Good IT skills and confidence using shared drives and electronic filing systems.
• Good understanding of construction documentation, including Health & Safety files, drawings and contract paperwork.
• Strong organisational skills and attention to detail.
• Able to work through historic records and organise information logically.
• Good communication skills and a professional telephone manner.
• Experience using a switchboard and booking appointments would be beneficial.

The Ideal Candidate

Someone who is methodical, organised and confident using IT systems, with the ability to manage their own workload and provide support across different areas of the business.