Project Administrator

Balfour Beatty plc; East Midlands; Presencial; GBP 26.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Smart working up to 40% remote (where/

25 days annual leave (pro rata)

Family friendly policies and pensions

Pension and share incentive plan

Descripción de la vacante

Balfour Beatty plc in Derby is seeking a proactive Project Administrator to support day-to-day operations of the Derby office and the project management team. You will coordinate meetings, travel, office supplies and general administration, liaising with customers and supply chain partners to keep the project running smoothly.

The role requires strong organisational and communication skills, excellent knowledge of MS Office (Word, Excel, PowerPoint, Teams), and the ability to manage competing

Formación

• Experience providing admin support in a busy professional or project environment.
• Experience working with senior managers or executives and handling information appropriately.
• Ability to obtain security clearance for the project.

Responsabilidades

• Provide efficient and professional administrative support to the Project and Management Teams in the Derby office.
• Support the wider Administration Team with a full range of business support and office administration activities.
• Coordinate project meetings, including agendas, minutes, and room bookings.
• Liaise professionally with customers, supply chain partners and other stakeholders.
• Manage general office requirements, including stationery, kitchen supplies and essential items.
• Order PPE and clothing for project teams, maintaining accurate cost records.
• Arrange travel and accommodation for project teams and senior leaders.
• Support IT, facilities, security compliance and general office supplies.
• Use MS Office applications to support project information and build relationships across the project.

Conocimientos

Organisational skills

Communication skills

MS Office proficiency

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Descripción del empleo

About the role

Balfour Beatty is looking for a Project Administrator to join our team based in our Derby office. This is a key support role, helping to ensure the smooth and efficient day-to-day running of the office and providing high-quality administrative support to the project and wider management team.

You’ll work closely with colleagues across the project, coordinating meetings, facilities, travel, office supplies and general administration, while liaising professionally with customers, supply chain partners and other stakeholders. With a varied workload and changing priorities, this is an excellent opportunity for an organised and proactive administrator who enjoys working in a busy, collaborative project environment.

What you'll be doing

• Provide efficient and professional administrative support to the Project and Management Teams, helping to ensure the smooth day-to-day running of the Derby office.
• Support the wider Administration Team with a full range of business support and general office administration activities.
• Coordinate project meetings, including preparing agendas, taking and distributing minutes, and organising meeting rooms and facilities.
• Liaise professionally with customers, supply chain partners and other key stakeholders, providing administrative support to the Project Leadership Team.
• Manage general office requirements, including ordering stationery, kitchen supplies and other essential office items.
• Order personal protective equipment (PPE) and clothing for project teams in line with Balfour Beatty Health and Safety requirements, ensuring accurate cost records are maintained.
• Arrange travel and accommodation for project teams and senior leaders, including flights, hotels and rail travel.
• Support the effective management of office facilities, IT requirements and office supplies.
• Assist the Office Manager and Administration Team in maintaining compliance with security protocols, health and safety requirements and project security procedures.
• Use Microsoft Teams, Excel, PowerPoint and other Microsoft Office applications to support the preparation, coordination and management of project information.
• Build positive working relationships across the project and collaborate effectively with colleagues at all levels of the business.
• Manage a varied workload, prioritising effectively and responding to changing requirements and deadlines in a fast-paced project environment.

Who we're looking for

• A proactive, self-motivated approach, with the confidence to use your own initiative and take ownership of day-to-day tasks.
• Strong organisational skills, with the ability to prioritise effectively and manage competing deadlines in a busy environment.
• Excellent communication and interpersonal skills, with the ability to build positive working relationships at all levels.
• A strong customer focus and commitment to providing a professional, high-quality support service.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint, with confidence using Microsoft Teams.
• Previous experience providing administrative support within a busy professional or project-based environment.
• Experience working with senior managers or executives and handling information professionally and appropriately.
• A high level of attention to detail, with a logical and methodical approach to completing tasks.
• The ability to work effectively both independently, with limited supervision, and as part of a wider team.
• A discreet and professional approach, with the ability to handle confidential or sensitive information appropriately.
• The ability to remain calm, organised and effective when working under pressure and to tight timescales.
• Previous experience within the construction, engineering or infrastructure sector would be advantageous.
• Knowledge or experience of facial recognition/access control systems would be beneficial.
• The ability to obtain the required level of security clearance for the project.
• First Aid and Fire Marshal training would be advantageous, although training can be provided.
• A flexible approach, with the willingness to provide occasional cover at other nearby office locations when required.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We’re making great progress through our Value Everyone DEI Action Plan, but we know we’ve got more to do. Find out more about our values and DEI initiatives.

As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We’re looking to continually improve our recruitment process, so if you have any feedback, please share this with us via [e-mail]