Postgraduate Medical Education Administrator

Transformation Unit; Preston; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

Lancashire Teaching Hospitals NHS Foundation Trust is seeking a Postgraduate Medical Education Administrator (Band 3) to support the PGME team in organising and delivering teaching programmes for resident doctors. The role involves coordinating training events, arranging online sessions, and providing administrative support across departments within the Workforce and Education Directorate.

The successful candidate will be highly organized, proactive and capable of managing resources, with IT

Qualifications

• Good level of Education, NVQ level 3 or equivalent.
• Evidence of ongoing personal development.
• Excellent IT skills including Word and Excel.

Responsibilities

• Coordinate postgraduate teaching programmes and events.
• Set up online sessions and book tutors, equipment, and rooms.
• Provide administrative support to the PGME team and other departments.
• Arrange teaching materials and catering for programmes such as IMT.

Skills

Organisational skills

Initiative

Flexibility

Communication skills

Education

NVQ level 3

Evidence of ongoing personal development

Tools

Microsoft Teams

Zoom

Microsoft Word

Microsoft Excel

Job description

Employer Lancashire Teaching Hospitals NHS Foundation Trust Employer type NHS Site Royal Preston Hospital Town Preston Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 04/11/2026 23:59

Postgraduate Medical Education Administrator

Band 3

Job overview

The Postgraduate Administrator will work closely with the Postgraduate Medical Education (PGME) team within the Student, Trainee and Placement Support Department They will be responsible for the organisation and delivery of teaching programmes and training events for resident doctors as well as supporting with inductions and mandatory training requirements. They will work closely with Training Programme Directors and Postgraduate Co-ordinators to deliver these programmes.

The post holder must possess excellent organisational ability, be flexible and able to exhibit initiative in resolving problems when they arise, along with a consistently highly professional approach.

Main duties of the job

The Postgraduate Administrator will be required to support with arrangements for training programmes and events, including setting up programmes,booking Tutors, equipment, rooms etc. as required, as well as arranging and overseeing online sessions. The role will be a vital part of the team and will be required to support events and provide administrative assistance to the team. They will work closely with the PGME team, along with other Departments within the Workforce and Education Directorate.

Working for our organisation

Lancashire Teaching Hospitals NHS Foundation Trust is one of the biggest trusts in the North West. We provide many specialist services anddeliver award-winning teaching and development programmes, lead national and international clinical trials and research studies, and always give excellent care with compassion. When joining our friendly and dedicated team, you will have an unparalleled opportunity to learn, grow and flourish in a supportive and innovative environment, and work with some of the UK’s leading healthcare experts.

Detailed job description and main responsibilities

See Job Description -

The Postgraduate Training Administrator will work closely with the Postgraduate Medical Education team within the Student, Trainee and Placement Support Department. They will be responsible for coordinating areas of the Postgraduate Teaching Programmes within Lancashire Teaching Hospitals NHS Foundation Trust, as commissioned by NHSE. They will be required to co-ordinate the GP Specialty Training (GPST) and the Internal Medicine Training (IMT) Teaching Programmes, working closely with the appropriate Training Programme Directors and Postgraduate Coordinators.

The post holder will be required to organise all resources needed to support the streamlined delivery of the training programmes which includes setting up online sessions, booking Tutors, equipment, rooms etc. as required. They will also provide support for the ordering of teaching materials and catering requests for the IMT Programmme

The Postgraduate Training Administrator will be a vital part of the team and will be required to support events and provide administrative assistance to the team. They will support with the delivery and recording of induction, mandatory training and assessments for all resident doctors. They will also work closely with members of the Student, Trainee and Placement Support Team, along with other departments within the Workforce and Education directorate.

Person specification

Qualifications & Education

• Good level of Education, NVQ level 3 or equivalent
• Evidence of ongoing personal development
• Excellent IT skills including word and excel

Knowledge & Experience

• Experience of working in a busy office environment
• Methodical and organised approach to work, having the ability to prioritise and work accurately under pressure
• To be IT literate and have experience of setting up online meetings using platforms such as Microsoft Teams and Zoom.
• Ability to work within established procedures and timescales
• General understanding of education in a health care setting

We are committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership, neurodiversity or veteran status are encouraged to apply for this post. Our Statement on the Recruitment of Ex-Offenders is available Here

Use of Artificial Intelligence (AI) when writing job applications

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for. There is also a risk that it can generate false or misleading information.
AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Lancashire Teaching Hospitals and could negatively impact your chances of success in the application process.

Supporting Information

The supporting information section is an opportunity for you to showcase how your qualifications, knowledge, skill and experiences align with the requirements and criteria outlined in the job description and person.
Our recruiting managers score applications based on the criteria listed in the person specification. They will be looking for evidence of how you meet these criteria. To increase your chances of securing an interview, provide examples of how you have applied your skills and knowledge in real-life situations. Share work-related successes and challenges you’ve navigated that align with the criteria. These could be from various aspects of your life, including work, education, and personal experiences.
Consider structuring your supporting information section with clear headings or bullet points. This approach will help both you and the recruiting manager navigate through your application more effectively.

Working Smarter pledge

We are reminded everyday of how important life is, so as part of our Working Smarter pledge we offer a variety of flexible working options and wellbeing support to enable our people to find and maintain the right work-life balance.

Disclosure and Barring Service checks

If the role you’ve applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40 Standard DBS check £26.40 and Enhanced DBS check £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here .

In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working. This includes mask wearing and adherence to social distancing at all Trust sites.

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