Administrator

Transformation Unit; Burton upon Trent; Teletrabalho; GBP 26 000 - 27 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Employee assistance programme

Discounted gym membership

Onsite fitness classes

Car schemes

Resumo da oferta

University Hospitals of Derby and Burton NHS Foundation Trust invites applications for an Administrator (Band 3) to join the Postgraduate Medical Education team. The post is based mainly at the Queen’s Hospital Education Centre and supports across sites.

You will provide administrative support to senior administrators and programme directors, organise postgraduate training, manage study leave processes and assist with teaching room setup.

Qualificações

• GCSE English and Maths (or equivalent)
• Advanced Keyboard Skills

Responsabilidades

• Provide administrative support to the Director of Postgraduate Medical Education (and deputies) and to Programme Directors
• Plan and implement postgraduate medical training courses and teaching programmes
• Administer and maintain study leave systems and ensure expenditure is within limits
• Negotiate sponsorship for teaching events and raise invoices accordingly
• Support Medical Education Committees meetings and distribute papers before deadlines
• Physically assist in setting up medical education teaching rooms and equipment
• On-site working is essential and cross-site work may be required by exception

Conhecimentos

GCSE English and Maths

Advanced Keyboard Skills

Descrição da oferta de emprego

Main area Medical Education Grade Band 3 Contract 12 months (Fixed term/Secondment) Hours Part time - 25 hours per week (Monday to Friday, working either 9:00am-2:00pm or 9:30am-2:30pm.) Job ref 320-TWS-2261

Employer University Hospitals of Derby and Burton NHS Foundation Trust Employer type NHS Site Queens Hospital Burton Town Burton on Trent Salary £25,760 - £27,476 pro rata pa Salary period Yearly Closing 11/11/2026 23:59 Interview date 25/11/2026

Administrator

Band 3

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 14,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under‑represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex‑armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats oryou require support/adjustments with your application please contact the recruitment team on 01332 788466

The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care‑experienced people into employment.

Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.

If you wish to be considered under this scheme, please indicate this within your application.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for;

Job overview

University Hospitals of Derby and Burton NHS Foundation Trust welcomes applications for this excellent opportunity to join the Postgraduate Medical Education team as an Administrator.

This post will be predominantly based at the Queen’s Hospital Education Centre, with an expectation to support and work with the Postgraduate team across sites, including the Royal Derby Hospital Medical Education Centre.

The successful applicant will provide administrative support to the Senior Postgraduate Administrators and the Postgraduate & GP Operational Manager in all postgraduate educational activities. They will take a proactive role in the administration, organisation and delivery of Postgraduate Medical Education activities for primary and secondary care resident doctors, including the administration of the doctors’ study leave process.

The postholder will also provide support to teaching and meeting activities taking place within the Medical Education teaching rooms and Education Centre, ensuring educational events run smoothly and efficiently.

There is a day‑to‑day expectation to support the delivery of Foundation, Specialty and General Practice education and training, ensuring that activities are delivered in line with local, regional and national standards.

Main duties of the job

Provide administrative support to the Director of Postgraduate Medical Education (and deputies), Foundation & GP Training Programme Directors, College/Specialty Tutors and the Head of Medical Education Services as and when required.

Plan and implement postgraduate medical training courses and teaching programmes in collaboration with Royal College and NHSE curriculum requirements relevant to each stage of training.

Administer and maintain all study leave systems, ensuring expenditure relating to study leave expenses are contained within spending limits, are approved on an equitable basis and that doctors comply with study leave policies, escalating to the Senior Postgraduate Administrator where necessary.

Negotiate pharmaceutical sponsorship for teaching events to ensure that opportunities are maximised to meet the training needs of medical staff and raise invoices accordingly.

Provide administrative support to Medical Educational Committees meetings to ensure minutes, supporting papers and agendas are produced and distributed to committee deadlines.

To physically engage in the setup of medical education teaching rooms, this involves moving of tables, chairs, wall dividers and various equipment as required.

On site working is essential to fulfil the responsibilities of the role.

Cross site working maybe required, this will be by exception and with adequate notice.

Closing date of applications: 11 November 2026

Interview date: 25 November 2026

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

If you are considering applying for an internal secondment, please ensure you have discussed this with your line manager and obtained their support prior to submitting your application.

If you have any questions or require further guidance, please contact the Recruitment Team.

Person specification

Qualifications

• GCSE English and Maths (or equivalent)
• Advanced Keyboard Skills

Experience

• Previous administration experience
• Working knowledge and understanding of a wide range of administrative procedures
• Working knowledge of databases and the ability to undertake searches, extract information and prepare statistical information
• Knowledge and understanding of Audio-Visual equipment to support Medical Education activities

Skills

• Uses judgemental skills to manage and book Medical Education, teaching rooms
• Ability to prioritise own workload to ensure deadlines are met
• Organise a range of administrative tasks at the same time
• Must be able to physically engage in the rearranging or moving of furniture and equipment within medical education

Values and Behaviours

• Exercise judgement and discretion when dealing with sensitive and highly confidential information

Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.

Follow us on Twitter @UHDBTrust or find us on Facebook & LinkedIn - UHDBTrust

IMPORTANT INFORMATION

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.

At UHDB , we offer different ways to work flexibly to each and every one of our colleagues, many of whom already work flexibly at all sites of the Trust.

For our roles we are open to discussing the possibility of part‑time/ reduced hours/ compressed hours/ flexible start and finish times/ fixed/flexible shifts/annualised hours/ term time hours/ hybrid working – working partly in the trust/partly at home.

Why don’t you talk to us at interview about the flexibility you would like to explore and what it means to you, and we will discuss what’s possible for the job and team, and the opportunities we might be able to create together.

We can’t promise to give you exactly what you want, but we do promise to work with you to look at all the available options.

Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.

Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.

UKVI is responsible for managing migration. To obtain a visa or entry clearance, you will need to meet certain requirements and demonstrate you have the right the work in the UK via:

• the points‑based immigration system
• the EU settlement schemeeVisa

During the course of its employment activities University Hospitals of Derby and Burton NHS Foundation Trust collects, stores and processes personal information about prospective, current and former staff.

Our Privacy Notice includes applicants, employees (and former employees), workers (including agency, casual, honorary and contracted staff), volunteers, trainees and those carrying out work experience – please refer to our Privacy Notice available on our Trust website: https://www.uhdb.nhs.uk/information-governance

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.