Administrator

Freedom; Wakefield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension

Leave 25 days

Car scheme

Wellbeing days

Medical insurance

Employee assistance program

Flexible benefits

Dental insurance

Gym memberships

Travel insurance

Bike scheme

Development programme

Job summary

Freedom in Wakefield is seeking a highly organised administrator to support billing and cost validation activities. The role involves handling costs, ensuring documentation compliance and timely submission of packs to client systems.

The ideal candidate will have strong Excel/Teams skills, meticulous attention to detail, good numerical ability, and the capacity to prioritise multiple tasks in a dynamic office environment.

Qualifications

• Experience in an office environment.
• Strong Microsoft Office skills, especially Excel and Teams.
• Excellent attention to detail and accuracy.
• Comfortable with numbers and data analysis.
• Excellent organisational and administrative abilities.
• Ability to manage multiple tasks and priorities.
• Positive attitude and willingness to learn.

Responsibilities

• Validate costs submitted by direct labour teams and subcontractors.
• Ensure all documentation is compliant and accurate.
• Verify the correct Sales Schedule of Rates (SORs).
• Collate supporting sales documentation and upload packs to client systems on time.
• Create purchase orders for traffic management needs.
• Process associated purchase invoices.
• Maintain accurate records and support billing operations.
• Collaborate with operational and commercial teams for timely submissions.

Skills

Microsoft Office

Excel

Teams

Attention to detail

Data analysis

Organisational skills

Multitasking

Positive attitude

Job description

Location: Wakefield

Contract Type: Full-time, Permanent

Salary: Competitive + Flexible Benefits

Some of the key deliverables in this role will include:

• Validate costs submitted by direct labour teams and subcontractors.
• Ensure all documentation is compliant and completed accurately.
• Verify the correct Sales Schedule of Rates (SORs) are selected.
• Collate supporting sales documentation and upload completed packs to client systems within required timescales.
• Create purchase orders for traffic management requirements.
• Process associated purchase invoices.
• Maintain accurate records and support the efficient operation of the billing process.
• Work closely with operational and commercial teams to ensure timely and accurate submissions.

What We’re Looking For

• Previous experience working in an office environment.
• Good Microsoft Office skills, particularly Excel and Teams.
• Excellent attention to detail and accuracy.
• Comfortable working with numbers and analysing information.
• Strong organisational and administrative skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Positive attitude and willingness to learn new processes and systems.

Benefits

• Pension with a leading provider and up to 8% employer contribution
• 25 days Annual Leave + Bank Holidays
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program
• Flexible benefits including Dental Insurance, Gym Memberships, Travel Insurance
• Tax Free Bikes
• Personal development programme

If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.