Administrator

Randstad Construction and Property; Tyburn; On-site; GBP 17,000 - 24,000; Full time

Job summary

Randstad CPE is seeking a Stakeholder Engagement Administrator for Fort Dunlop, Birmingham, with occasional travel to other site locations. You will provide essential administrative support to the community engagement strategy and stakeholder relations.

You will manage diaries, prepare meeting packs, maintain logs, handle data quality and GDPR compliance, and assist with procurement requisitions and reporting. A proactive, organized communicator is ideal.

Qualifications

• Proven experience in a broad range of administrative duties.
• Strong organisational, analytical, and detail-oriented skills.
• Proficiency in IT systems, including MS Office 365, purchasing systems, and CRM tools.
• Exceptional communication skills and the ability to manage multiple tight deadlines.
• A proactive, positive mindset with a strong commitment to team collaboration.

Responsibilities

• Administrative & Meeting Support: Facilitate stakeholder meetings, manage diaries, collate meeting packs, prepare agendas, and maintain action logs.
• Community & Engagement Coordination: Log and track Community Investment activities, Considerate Contractors Scheme compliance, and engagement events.
• Data & Systems Management: Become a super-user for internal tools (Oracle, SRM, Business Collaborator, SharePoint). Ensure data quality and GDPR compliance.
• Procurement: Raise and track procurement requisitions per project processes.
• Reporting & Document Control: Assist in creating communications plans, slide packs, case studies, and keep team filing systems up to date.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

Deadline management

Tools

MS Office 365

CRM tools

Oracle

SharePoint

Purchasing systems

Job description

Stakeholder Engagement Administrator

Pay Rate: £15 per hour

Location: Fort Dunlop, Birmingham (with travel to other site locations)

Contract Type: Full-time

About the Role

Are you an organised, proactive administrative professional looking to make a direct impact on major infrastructure projects? We are seeking a Stakeholder Engagement Administrator to join our team based at Fort Dunlop.

In this role, you will provide vital administrative support to ensure the smooth delivery of the community engagement strategy, community commitments, and stakeholder relations. You will act as a key point of contact for team operations, data compliance, procurement requisitions, and community engagement tracking.

Key Responsibilities

• Administrative & Meeting Support: Facilitate stakeholder meetings, manage diaries, collate meeting packs, prepare agendas, and maintain action logs.
• Community & Engagement Coordination: Log and track Community Investment activities, Considerate Contractors Scheme compliance, and engagement events.
• Data & Systems Management: Become a super-user/subject matter expert for internal tools (Oracle, SRM, Business Collaborator, SharePoint). Maintain strict data quality, GDPR compliance, and support audit readiness.
• Procurement: Raise and track procurement requisitions in line with project processes.
• Reporting & Document Control: Assist in creating communications plans, slide packs, case studies, and maintaining team filing systems.

What We Are Looking For

Essential:

• Proven experience in a broad range of administrative duties.
• Strong organisational, analytical, and detail-oriented skills.
• Proficiency in IT systems, including MS Office 365, purchasing systems, and CRM tools.
• Exceptional communication skills and the ability to manage multiple tight deadlines.
• A proactive, positive mindset with a strong commitment to team collaboration.

Desirable:

• Experience working within major infrastructure projects or construction schemes.
• Background in community liaison, stakeholder engagement, or public relations.
• Familiarity with document control systems and transmittal procedures.

Key Behaviours & Values

• Safety First: A relentless focus on "Zero Harm" and looking out for the health, safety, and well-being of colleagues and the public.
• Integrity & Respect: Working transparently, listening to community concerns, and acting with empathy.
• Leadership & Innovation: Continuous improvement, right-first-time approach, and willingness to share lessons learned

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business