Administrator Rail

Confidential; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

Confidential in Central London is seeking a highly organised Administrator to thrive in a fast-paced environment and take ownership of workloads. You will provide essential administrative support across HR processes, employee records, recruitment and training coordination, working predominantly from the office.

The role requires meticulous attention to detail, strong written and verbal communication, and the ability to manage competing priorities under pressure.

Qualifications

• Experience in an administrative role, ideally within HR or People & Culture.
• Strong organisational and multi-tasking abilities.
• Excellent written and verbal communication.
• Experience with HR processes and employee records is preferred.
• Proven ability to handle confidential information discreetly.

Responsibilities

• Provide administrative support across HR processes, employee records, recruitment and training coordination.
• Act as a first point of contact for employees and managers, handling enquiries professionally.
• Manage shared inboxes and maintain accurate trackers and documentation.
• Work with minimal supervision and take ownership of tasks.

Skills

Organisational skills

Attention to detail

Communication skills

Independent working

Time management

HR administration

Education

Business Admin Level 3

CIPD Level 3

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you a highly organised Administrator who thrives in a fast-paced environment and enjoys taking ownership of your workload?
Do you have excellent attention to detail, strong communication skills and the confidence to manage competing priorities?

Salary: £25,000 to £30,000, DOE
Location: Central London, predominantly office-based
Job Type: Permanent
Start Date: ASAP

I am recruiting for an Administrator to join my client, an established organisation delivering projects across the engineering and infrastructure sectors.

This is an excellent opportunity for a proactive and highly organised individual to become a key part of a busy function, providing essential administrative support across HR processes, employee records, recruitment and training coordination.

My client is looking for someone who can work efficiently under pressure, use their initiative and confidently manage a varied workload without requiring constant supervision.

You will act as a first point of contact for employees, managers and external stakeholders, ensuring enquiries are handled professionally, information is accurate and day-to-day processes run smoothly.

Essential:

• Previous experience in an administrative role, ideally within HR, People & Culture or a similar business support function.
• Excellent organisational skills and the ability to manage multiple tasks and competing deadlines.
• Strong attention to detail, particularly when handling records, data and documentation.
• Experience managing shared inboxes, responding to enquiries and escalating matters appropriately.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Ability to work independently, take ownership of tasks and use initiative.
• Experience maintaining accurate records, trackers and administrative systems.
• A professional and discreet approach when handling confidential information.
• A proactive, positive attitude with the ability to work effectively in a fast-paced environment.

Desirable Experience

• Previous experience supporting HR administration or employee lifecycle processes.
• Experience coordinating onboarding, offboarding and right-to-work checks.
• Familiarity with HR systems or employee databases.
• Experience supporting recruitment administration and interview scheduling.
• Exposure to training coordination and compliance tracking.
• Experience supporting payroll administration, absence tracking or employee benefits.
• Experience preparing documentation for audits or compliance reviews.
• Business Administration Level 3, CIPD Level 3 or an interest in working towards a relevant qualification.

This is a great opportunity for someone who enjoys being organised, taking responsibility and providing reliable support within a busy team.

If you are a proactive Administrator looking for a varied role where you can make a real difference, I would be keen to hear from you.