Administrator

The Talent Division; Sheffield; On-site; GBP 16,000 - 23,000; Full time

Job summary

The Talent Division in Sheffield (S3) is seeking an Administrator on a temporary to permanent basis. The role focuses on reception and a wide range of administrative tasks to keep day-to-day operations running smoothly.

You will manage calls, records, audits, and accreditation documentation, supporting ISO and safety processes while delivering precise, timely admin support across the business.

Qualifications

• Previous experience in an administrative or office support role.
• Excellent organisational skills and a methodical approach to managing documentation and records.
• Strong attention to detail and an appreciation of the importance of accuracy.
• Confident communication skills, both written and verbal.
• A friendly, professional telephone manner and confidence dealing with visitors and colleagues.
• Good IT skills, with confidence using Microsoft Office and maintaining electronic records.
• The ability to manage a varied workload and prioritise tasks effectively.
• A proactive approach, with the confidence to take ownership of responsibilities and follow tasks through to completion.

Responsibilities

• Answering incoming telephone calls and providing general reception support, including welcoming visitors and arranging hospitality.
• Providing a wide range of general administrative support, including filing, photocopying and maintaining documentation.
• Ensuring company records and documents are accurately stored and maintained within the correct folders.
• Managing delivery notes and other operational paperwork.
• Coordinating assets requiring calibration and maintaining relevant records.
• Supporting weekly checks of essential safety equipment, including fire alarms, defibrillators and smoke alarms.
• Monitoring service dates for safety equipment, including fire extinguishers, ensuring servicing requirements are kept up to date.
• Assisting with maintaining and updating company accreditation documentation, including Constructionline, Achilles and SafeContractor.
• Supporting the raising of purchase orders and arranging couriers for spare parts being sent to clients.
• Preparing and printing labels, stickers and other operational documentation as required.
• Distributing management meeting minutes and relevant documentation to colleagues.
• Recording and maintaining minutes from HSE meetings, audits and management reviews.
• Maintaining records of corrective actions and following up on outstanding requirements arising from meetings and audits.
• Supporting the accurate filing and maintenance of ISO, Health & Safety, Quality and project documentation in line with company procedures.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Administrator (Temporary to Permanent)

Sheffield, S3

£14 per hour

9am 5pm Monday to Friday

The Opportunity

Enjoy a varied administration role where no two days are quite the same?

We're delighted to be supporting our client in their search for an organised, proactive Administrator to join their team.

This is a fantastic opportunity for someone who enjoys being at the heart of a business, keeping things organised, supporting colleagues and making sure the day-to-day operation runs smoothly.

You'll take on a broad range of administrative and reception responsibilities, while also providing support across operational activities, company accreditation, compliance and health and safety documentation.

From managing incoming calls and arranging couriers to maintaining important records, supporting audit processes and keeping accreditation documentation up to date, this is a role where attention to detail and a willingness to get involved will really matter.

If you're someone who likes variety, takes pride in getting things right and enjoys being the person others can rely on, this could be a great opportunity.

What You'll Be Doing

• Answering incoming telephone calls and providing general reception support, including welcoming visitors and arranging hospitality.
• Providing a wide range of general administrative support, including filing, photocopying and maintaining documentation.
• Ensuring company records and documents are accurately stored and maintained within the correct folders.
• Managing delivery notes and other operational paperwork.
• Coordinating assets requiring calibration and maintaining relevant records.
• Supporting weekly checks of essential safety equipment, including fire alarms, defibrillators and smoke alarms.
• Monitoring service dates for safety equipment, including fire extinguishers, ensuring servicing requirements are kept up to date.
• Assisting with maintaining and updating company accreditation documentation, including Constructionline, Achilles and SafeContractor.
• Supporting the raising of purchase orders and arranging couriers for spare parts being sent to clients.
• Preparing and printing labels, stickers and other operational documentation as required.
• Distributing management meeting minutes and relevant documentation to colleagues.
• Recording and maintaining minutes from HSE meetings, audits and management reviews.
• Maintaining records of corrective actions and following up on outstanding requirements arising from meetings and audits.
• Supporting the accurate filing and maintenance of ISO, Health & Safety, Quality and project documentation in line with company procedures.

What We're Looking For

• Previous experience in an administrative or office support role.
• Excellent organisational skills and a methodical approach to managing documentation and records.
• Strong attention to detail and an appreciation of the importance of accuracy.
• Confident communication skills, both written and verbal.
• A friendly, professional telephone manner and confidence dealing with visitors and colleagues.
• Good IT skills, with confidence using Microsoft Office and maintaining electronic records.
• The ability to manage a varied workload and prioritise tasks effectively.
• A proactive approach, with the confidence to take ownership of responsibilities and follow tasks through to completion.
• Someone who enjoys working as part of a team and supporting the wider business.

Previous experience supporting ISO documentation, company accreditations, audits or Health & Safety administration would be advantageous, although a willingness to learn and develop within these areas is equally important.

The Rewards & Benefits

Alongside joining a welcoming and supportive team, you'll benefit from:

• A varied administration role with plenty of responsibility.
• The opportunity to develop your knowledge across business operations, compliance and Health & Safety.
• Exposure to company accreditations, ISO processes and audit requirements.
• The opportunity to become an important part of the wider business.
• A role where organisation, initiative and attention to detail are genuinely valued.

The Commitment to Inclusion

The Talent Division is committed to creating an inclusive recruitment process where everyone feels valued, respected and able to succeed.

We welcome applications from people of all backgrounds, experiences and perspectives. We believe diverse teams make stronger businesses and encourage applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

If you require any adjustments during the recruitment process, please let us know and we'll be happy to support you.