Administrator

OEG; Grimsby; On-site; GBP 21,000 - 26,000; Full time

Job summary

OEG is seeking an Administrator for the Topside Division in Grimsby. You will support QHSE reporting, data analysis, and document control to ensure compliance with standards and legislation.

The role involves assisting with audits and maintaining document integrity and performance records. Your responsibilities include managing dashboards, supporting the audit plan, and ensuring accurate version control and document distribution.

Qualifications

• Two years’ experience in an administrative role or similar.
• Strong IT skills and proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent communication skills with internal and external stakeholders.
• Proactive, organised and able to manage multiple tasks and deadlines.

Responsibilities

• Export and maintain QHSE dashboards and data reports.
• Support the QHSE Manager with internal audit activities and plan delivery.
• Administer and maintain the document control system and version control.
• Manage distribution of controlled documents and update document registers.
• Ensure compliance with standards and applicable legislation within the Division.

Skills

Administrative experience

MS Office proficiency

Clear communication

Initiative

Education

Document Control qualification

Internal Audit training

ISO standards awareness

Full UK driving licence

Tools

Word

Excel

PowerPoint

Outlook

Job description

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking an Administrator to join our Topside Division.

Location

• Grimsby, United Kingdom.

Core Purpose

• To support the effective implementation and maintenance of the Division's Quality, Health, Safety and Environmental Management Systems.
• To provide administrative and operational support through the coordination of QHSE reporting, data analysis, document control activities, and management system administration to ensure compliance with company standards, customer requirements, and applicable legislation.
• The position plays a key role in maintaining document integrity, generating performance reports, tracking corrective actions, and supporting continuous improvement initiatives across the Division.

Key Responsibilities and Accountabilities

• Export QHSE report data and maintain accurate, up-to‑date QHSE dashboards to support effective monitoring and reporting.
• Work closely with the QHSE Manager to support the successful delivery of the Divisional Internal Audit Plan.
• Act as a member of the internal audit team, supporting the delivery of planned audits and associated activities.
• Administer and maintain the Division’s document control system, ensuring documentation is accurate, up to date and appropriately managed.
• Manage the issue, revision and distribution of the Division’s controlled documents, ensuring appropriate version control is maintained.
• Review, approve and upload Divisional documents to the shared document library, ensuring accuracy and compliance with document control requirements.
• Maintain accurate and up-to‑date Divisional Document Registers, ensuring effective tracking and control of documentation.

Skills and Experience

• Minimum of two years’ experience in an administrative role, ideally with similar responsibilities.
• Excellent IT skills, with strong proficiency across Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong communication skills, with the ability to communicate clearly and professionally with colleagues and stakeholders at all levels.
• Confident and professional, with the ability to use initiative and take a proactive approach to tasks and responsibilities.

Qualifications

• Awareness of ISO 9001, ISO 14001 and ISO 45001 standards, including requirements, implementation and/or auditing, would be advantageous. Relevant training can be provided if required.
• Document Control qualification would be advantageous but is not essential, as relevant training can be provided.
• Internal Audit training would be advantageous but is not essential, as relevant training can be provided.
• Full, valid UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.