Administrator

Pertemps Bristol Commercial; Gloucester; On-site; GBP 27,000 - 30,000; Full time

Job summary

Pertemps Bristol Commercial is seeking a capable Administrator in North Somerset to join a small UK-based team. The role covers general office administration, customer communications by phone and email, filing and records, and diary management for the senior team.

You will be trained on our systems, work Monday to Friday 9:00-17:00 ( Fridays 4:30pm finish), and support with quotes, post, and meter readings as required. Salary ranges £27,000-£30,000 depending on experience.

Qualifications

• Excellent administrative and organisational skills.
• Strong written and verbal communication.
• Ability to work under pressure and meet deadlines.
• Proactive and reliable with a professional demeanor.
• Good IT and diary management abilities.

Responsibilities

• Provide administrative support to senior staff.
• Sort and file documents and maintain records.
• Manage stationery and office supplies.
• Liaise with customers by phone and email.
• Schedule appointments and manage company diary.
• Assist with quotations and paperwork for technical staff.

Skills

Administrative skills

Telephone etiquette

Attention to detail

Time management

Team player

Communication skills

Job description

Administrator

Location: North Somerset

Salary: £27,000 - £30,000 per annum, depending on experience

Hours: Monday-Friday, 9:00-17:00 (4:30pm finish on Fridays)

Additional: Closed over Christmas

About the Company

A small UK-based SME is looking to recruit a Full-Time Administrator to join its team.

Previous industry experience would be desirable but is not essential, as full training will be provided.

The Role

• Assisting with other duties and tasks as required to support the smooth running of the business.


• Providing administrative support to senior members of the team.


• General Duties


• Sorting incoming and outgoing post.


• Filing and maintaining accurate records.


• Monitoring and maintaining stationery stocks.


• Completing meter readings as required.


• Ensuring adequate office equipment and supplies are maintained.


• General communication and liaison with customers and other parties by telephone and email.


• General Office Administration


• Liaising with contractors and clients regarding quotations and works.


• Ensuring annual reviews are booked in a timely manner.


• Preparing documents and information before reports are quality checked.


• Prioritising and administratively checking incoming reports received electronically.


• Preparing and sending quotations and managing relevant follow-ups.


• Assisting the Senior Administrator with client quotations.


• Ensuring all relevant paperwork is provided to technical staff for booked appointments.


• Allocating work to technical staff.


• Scheduling appointments and managing the company diary.


• Liaising with customers by telephone and email regarding incoming works and requests.


• Technical Administration


• This is a varied administration role supporting the technical and general office functions of the business. The successful candidate will need to be highly organised, detail-focused and confident communicating with customers, contractors and colleagues.

Essential Skills & Experience

• Excellent administrative and organisational skills.


• An excellent telephone manner.


• Strong written and verbal communication skills.


• Strong attention to detail and accuracy.


• The ability to work effectively as part of a team.


• The ability to remain calm and organised when working under pressure.


• The flexibility to manage and prioritise multiple tasks at the same time.


• A professional and presentable manner.


• The ability to demonstrate initiative and work independently.


• A deadline-focused approach.

The Ideal Candidate

We are looking for someone who is organised, reliable, professional and proactive, with excellent attention to detail and the ability to manage a varied workload.

Previous industry experience would be an advantage, but full training will be provided.

Salary: £27,000 - £30,000 per annum, depending on experience.

Hours: Monday-Friday, 9:00-17:00, with a 4:30pm finish on Fridays.

Additional: The office is closed over Christmas.