Office Administrator

Cole Connections Ltd; Bath; On-site; GBP 26,000 - 28,000; Full time

Job summary

Cole Connections Ltd is seeking an Office Administrator to join a small, friendly team in Bath. This hands-on role supports a busy office and field team, handling a broad range of administration tasks to keep operations running smoothly and projects on track.

You will manage calls, travel bookings, records, supplier setup, and document workflows, using Excel, SharePoint and HubSpot daily. The role is full-time, office-based, Mon-Fri, 9am-5:30pm, offering £26,000-£28,000 per annum and a welcoming

Qualifications

• Previous experience in office administration or project administration.
• Proficient in Excel, SharePoint and HubSpot.
• Organised and proactive with strong attention to detail.

Responsibilities

• Manage incoming calls and enquiries.
• Coordinate travel, hotels and accommodation.
• Maintain leave and training records; coordinate bookings.
• Set up new suppliers and manage trade accounts.
• Arrange hire/return of equipment; coordinate deliveries.
• Provide general administrative support to the team.

Skills

Office administration

Project administration

Organisational skills

Communication

Tools

Excel

SharePoint

HubSpot

Job description

• Office Administrator
• This role is based in Bath
• 26,000 - 28,000 per annum
• Full-time, Monday to Friday, 9am to 5:30pm
• Fully office-based

I am working with a lovely, growing SME in Bath who is looking for an Office Administrator to join their small and friendly team.

This is a varied, hands-on administration role where you'll play an important part in keeping the office and wider field team running smoothly.

You'll support a busy team, taking responsibility for a broad range of office, operational and project administration tasks. It's a great opportunity for someone who enjoys variety, likes being organised and is the kind of person who naturally keeps on top of things.

The role will include:

• Managing incoming telephone calls and enquiries
• Booking hotels, travel and accommodation
• Managing annual leave and training records
• Coordinating training bookings
• Supporting the management and servicing of company vehicles
• Managing company equipment and associated records
• Ordering office and project supplies
• Setting up new suppliers and managing trade accounts
• Arranging the hire and return of equipment as required
• Managing and checking employee expense claims and receipts
• Issuing completed reports to clients
• Setting up project folders and planners and archiving completed projects
• Coordinating collections and deliveries
• Updating company templates
• Providing general administrative support to the wider team

About you

You’ll have previous experience within an office administration, project administration or similar support role and be confident managing a varied workload.

You’ll be using Excel, SharePoint and HubSpot on a daily basis, so any previous experience with these systems and software would be fantastic.

You’ll be organised, proactive and comfortable taking ownership of tasks, with good attention to detail and the ability to communicate confidently with colleagues, suppliers and clients.

You’ll enjoy being part of a small office environment and be someone who is happy to get involved, help the wider team and make sure things get done.

This is a great opportunity to join a friendly and growing business where you’ll become a valued part of the team and have plenty of involvement across the day-to-day running of the office.

As you become established in the role, there will also be the opportunity to take on wider administrative responsibilities supporting the broader business.