Project Controls & Administrator

Galliford Try; Inverness; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Generous holiday entitlement

Corporate discounts

Cycle to Work scheme

Pension plan

Family leave policy

Save as You Earn share purchase scheme

Private medical scheme options & EAP

Job summary

Galliford Try is recruiting a Project Controls & Administrator in Inverness to join the Investments business unit. You will provide efficient administrative, operational and project support to the Hub Scotland team, ensuring smooth day-to-day office operations and professional interactions with colleagues, partners and visitors.

You will contribute to governance activities, KPI monitoring, data collection and information management while coordinating meetings, travel and stakeholder

Qualifications

• Proficient in Microsoft Office including Word, Excel and PowerPoint.
• Experience with SharePoint and general office administration.
• Strong organisational and communication skills.
• Ability to manage multiple tasks with discretion and confidentiality.

Responsibilities

• Be the first point of contact for visitors and stakeholders.
• Provide administrative support to senior management and project teams.
• Coordinate meeting rooms, venues and hospitality for events.
• Maintain filing structures, templates and office systems.
• Process supplier invoices and assist with IT/SharePoint queries.
• Support KPI data collection, reporting and information management.
• Maintain project controls, trackers, logs and governance documents.
• Organise meetings, agendas, minute-taking and action tracking.
• Support travel, progress reporting and stakeholder communication.

Skills

MS Office proficiency

Interpersonal skills

Organisational skills

Discretion & confidentiality

Tools

SharePoint

Job description

Note for Recruitment Agencies: We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Title: Project Controls & Administrator

Location: Inverness

An opportunity has arisen for a Project Controls & Administrator to join the team at Galliford Try within our Investments business unit.

As Project Controls & Administrator you will perform a joint function, holding responsibility for providing efficient administrative, operational and project support to the Hub Scotland team.

You will play a key part in ensuring the smooth day-to-day operation of the office, supporting project governance activities, maintaining effective administrative systems and delivering a professional experience for colleagues, partners and visitors.

Responsibilities:

• Be the first point of contact for visitors, clients, and stakeholders, providing a professional reception service and maintaining office security procedures.
• Deliver comprehensive administrative support to senior management and project leadership teams.
• Coordinate meeting room, conference facilities, external venues, and hospitality arrangements for meetings and events.
• Maintain office systems, filing structures, templates, and administrative support efficient operations.
• Manage office supplies and stock levels, including ordering stationary, catering, and other resources as required.
• Process supplier invoices and provide first-line support for office-based IT and SharePoint queries.
• Support organisational KPI monitoring, data collection, reporting, and information management activities.
• Establish and maintain project controls, action trackers, project logs, flash reports, and governance documentation.
• Organise meetings, including scheduling, agenda preparation, minute-taking, and action tracking.
• Support programme and project delivery through travel coordination, meeting administration, progress reporting, and stakeholder communication.

About You:

• Proficient in Microsoft Office packages e.g. Word, Excel, PowerPoint, SharePoint
• Positive, proactive and flexible approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• Adaptable and willing to undertake a variety of administrative and coordination tasks.
• Committed to maintaining confidentiality and handling sensitive information appropriately.

What We Can Offer in Return:

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Competitive family leave policy
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our business please contactSkyemarie Bree –[e-mail]

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification.

At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

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