Administrator

Confidential; Falkirk, Stirling, Grangemouth; On-site; GBP 19,000 - 20,000; Full time

Job summary

Confidential is seeking a Team Administration Supervisor to join our Grangemouth operations on a temporary basis. The role supports rostering, reporting, data management and health & safety within a 10-person admin/yard team.

The position offers a minimum 36 hours per week with a Monday–Friday schedule, plus one in three weekends (paid overtime). Starting rate: 13.50 to 14.50 per hour, depending on experience.

Qualifications

• Minimum 2 years' administrative experience.
• Strong communication skills and confident team player.
• Excellent MS Office and database skills.
• Solid understanding of workplace Health & Safety.
• Flexibility to work between 06:00 and 21:00, including weekend shifts on a rotation.
• Full driving licence (own transport preferred).

Responsibilities

• Assist Admin Supervisor with rostering and hours, ensuring four weeks' coverage.
• Coordinate and submit site reports for management.
• Record data daily and weekly.
• Champion health & safety standards for team and visitors.
• Work with off-site management to drive improvements.
• Oversee container movement, storage and prep; report container loads.
• Track team hours and assist with meetings and client communication.

Skills

Communication skills

Team player

Health & Safety understanding

MS Office proficiency

Tools

Database management

Job description

Team Administration Supervisor
Location: Grangemouth
Hours: Minimum 36 hours per week
Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime)
Contract: Temp
Starting Rate: 13.50 to 14.50 per hour doe.

The Opportunity

We are probably the largest mover of Freight on earth and move goods worldwide on a 24/7/365 basis, moving Minis to Scotch Whiskey.
We operate a 10-person team at our Rail Freight Outstation in Grangemouth. Four team members manage administration, while the remainder oversee yard and terminal operations.
We are looking for an experienced Administrator and this is an excellent chance to shape the future of the admin function / streamlining processes, raising standards, and contributing to a positive, efficient working environment.

Key Responsibilities

• Support the Admin Supervisor with rostering and working hours, ensuring full shift coverage at least four weeks ahead.
• Reporting: Coordinate and submit accurate site reports for the management team.
• Data Management: Ensure all required data is recorded daily and weekly.
• Health & Safety: Champion H&S standards for both team members and site visitors.
• Operational Efficiency: Work closely with off-site management to implement improvements and support continuous improvement.
• Depot Coordination:
  • o Oversee the movement, storage, and preparation of shipping containers.
  • o Produce reports on container loads in and out of the depot.
• Team Support: Track team hours and assist management with meetings and client communication.

About You

We're looking for a confident, proactive professional who can lead by example and maintain high standards across the team.

Essential Requirements

• Minimum 2 years' administrative experience
• Strong communication skills and confident team player
• Excellent MS Office and database skills
• Solid understanding of workplace Health & Safety
• Flexibility to work between the hours 06:00 and 21:00
• Able to support weekend shifts on a rotational basis
• Full driving licence (own transport preferred)