Administrator

mearsgroup; Evesham; On-site; GBP 17,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave

Bank holidays

Life assurance

Van & Fuel card

Refer a friend schemes

Pension scheme

Employee Assistance Programme

Mears Rewards discounts

Training and development opportunities

Annual Mears Fun Day

Volunteering leave

Job summary

Mears Group is hiring an Administrator to support void property operations in Evesham. You will handle communications, manage purchase orders and invoices, maintain records, and ensure a smooth process with a focus on customer experience.

The role requires organisation, timely updates, and collaboration with colleagues and service users while upholding health & safety and company procedures.

Qualifications

• Experience in an administrative environment, ideally within the social housing sector.
• Experience in diary management and associated administrative tasks.
• Proven ability to manage administrative processes accurately and efficiently.
• Strong time management, planning, and organisational skills.
• Confident using computerised systems and Microsoft Office applications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service ethos with a professional approach to all interactions.

Responsibilities

• Supporting administrative tasks across void property operations and internal departments.
• Recording and responding to client, contractor, and service user communications relating to void works via telephone and email.
• Managing materials requisitions, purchase orders, and invoicing processes for void refurbishment and repair activities.
• Inputting cost data to support the timely completion, sign-off, and billing of void property work orders.
• Coordinating with operatives, supervisors, and subcontractors to support efficient turnaround of vacant properties.
• Monitoring progress of void works and liaising with colleagues to ensure accurate and timely updates are shared.
• Assisting with scheduling appointments, access arrangements, and property readiness activities.
• Maintaining company assets in line with policy and reporting any damages.
• Attending meetings and training sessions as required.
• Upholding high standards of professionalism, health & safety, and customer care throughout the process.

Skills

Diary management

MS Office

Administrative experience

Time management

Communication skills

Tools

Microsoft Office applications

Job description

Annual salary: up to £28,186.33

Administrator (Voids)

Location: Evesham

Contract Start Date: 1 July 2026

Contract Type: Full-time, Permanent, 42.5hrs per week, Monday to Friday, 8am - 5pm

Salary: £28,186.33 + company benefits

Join us on our new, exciting contract

Mears Group is delivering a long-term social housing repairs and maintenance partnership across the wider Midlands region. Providing housing repairs and maintenance services across a geographically diverse social housing portfolio covering market towns, rural communities and urban locations, the contract includes responsive repairs, planned maintenance and property services, with a strong focus on customer service, quality and community investment. Due to continued growth across the contract, opportunities are available for experienced Administrators across South Worcestershire, North Gloucestershire, and surrounding areas.

About the Role

We're looking for a Administrator to join our team in Evesham. You'll play a key role in supporting day-to-day administrative functions across our operations, ensuring all processes run smoothly and in line with company procedures. This role involves working closely with colleagues, clients, and service users to deliver accurate, timely and professional support. You'll be responsible for handling communications, managing purchase orders and invoices, maintaining records, and ensuring customer experience remains central to everything we do.

Role Responsibilities

• Supporting administrative tasks across void property operations and internal departments
• Recording and responding to client, contractor, and service user communications relating to void works via telephone and email
• Managing materials requisitions, purchase orders, and invoicing processes for void refurbishment and repair activities
• Inputting cost data to support the timely completion, sign-off, and billing of void property work orders
• Coordinating with operatives, supervisors, and subcontractors to support efficient turnaround of vacant properties
• Monitoring progress of void works and liaising with colleagues to ensure accurate and timely updates are shared
• Assisting with scheduling appointments, access arrangements, and property readiness activities
• Maintaining company assets in line with policy and reporting any damages
• Attending meetings and training sessions as required
• Upholding high standards of professionalism, health & safety, and customer care throughout the process

Key Criteria

• Experience in an administrative environment, ideally within the social housing sector
• Experience in diary management and associated administrative tasks
• Proven ability to manage administrative processes accurately and efficiently
• Comfortable working to deadlines in a busy office setting
• Strong time management, planning, and organisational skills
• Confident using computerised systems and Microsoft Office applications
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service ethos with a professional approach to all interactions
• Ability to liaise effectively with service users, colleagues, and external stakeholders via telephone and email
• Willingness to attend meetings and training sessions as required
• Commitment to maintaining high standards of health & safety and company procedures

Benefits

• 25 days annual leave plus bank holidays
• Family-friendly policies, including enhanced maternity/paternity leave
• life assurance
• Van & Fuel card
• Refer a friend schemes
• Generous pension scheme and sick pay
• Employee Assistance Programme
• Mears Rewards - access to discounts across major retailers, including supermarkets
• Excellent training and development opportunities
• Annual Mears Fun Day (previous locations include Alton Towers and Drayton Manor)
• Volunteering leave - up to two days per year to support community initiatives

All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship.

To drive a Mears vehicle, you must be aged over 21 have held your licence over 3 months and have less than 9 points.

Candidates should be aware that all our roles are subject to relevant Background, Identity & Security checks before commencement of employment.

At Mears Group, we are committed to fostering a diverse and inclusive environment where everyone can thrive, we are a Disability Confident employer, valuing individuality and ensuring equal opportunities for all.

We proudly support the Armed Forces Covenant and are honoured to have achieved the Gold Award in the Defence Employer Recognition Scheme (ERS) to coincide with this, we hold an Endorser Award for the Career Transition Partnership, recognising our commitment to veterans transitioning into civilian careers.