Administrator

Hupsoo; Essex; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Company Pension

23 Days Holiday plus Bank Holidays

Job summary

Hupsoo Ltd. is seeking a full-time Administrator in Maldon, Essex, working 8:00 to 17:00, Monday to Friday. You will handle calls, emails, post and calendar duties, with responsibilities spanning bookings, training records, PPE stock checks, invoicing, and document control. An GCSE or equivalent is preferred, along with proficiency in office software.

The role requires in-person work, with company benefits including a pension and 23 days plus bank holidays.

Qualifications

• GCSE or equivalent preferred.
• Experience in general administration and office duties.
• Ability to manage multiple tasks and paperwork with accuracy.

Responsibilities

• Answering and directing telephone calls.
• Forwarding emails to appropriate person/department.
• Opening and distribution of post.

Skills

Telephone handling

Email management

Calendar management

Stock control

Event organisation

Training coordination

Education

GCSE or equivalent

Tools

Microsoft Office

Sage

Job description

Full time Administrator required in Maldon Essex - 8am to 5pm Monday to Friday.

Duties to include:

Answering and directing telephone calls, forwarding emails to the appropriate person/department and opening and distribution of post.

Book training as required and maintain training records. Book dinner reservations for clients as required. Organise and book overseas inspection visits.

Check and maintain PPE stock levels and general stock taking. Check stock of cleaning and perishable items i.e. milk and purchase where required.

Update buying calendar with deliveries/collections/inspections etc

Update spreadsheets, general filing, upload of documentation to document control systems, printing of H&S packs, preparation of annual review and audit documentation and maintain the organisation chart.

Carry out fire drills and record findings.

Organise MOT, Tax, services and recalls for company vehicles and inspections and testing of forklift, compressors, fire extinguishers, lifting and electrical equipment etc.

Update Sage database with latest prices of new items when required.

Organise and book Summer and Christmas company events and organise and issue Birthday cards to employees.

Processing of orders and checking of invoices and prices.

Any other administrative duties as required.

Benefits:

Company Pension

23 Days Holiday plus Bank Holidays

Education:

GCSE or equivalent preferred

Work Location:

In Person (No Hybrid)

Hupsoo Ltd operates as an employment business and is an equal opportunities employer. We are a member of the Recruitment and Employment Confederation (REC) and fully committed to the principles of equality, diversity, and inclusion in all areas of recruitment. We adhere to the Equality Act 2010 and welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. All candidates are considered on the basis of their skills, experience, and suitability for the role.