Administrator

diageo; Elgin; On-site; GBP 26,000 - 36,000; Full time

Job summary

Diageo Moray House in Elgin is seeking an Administrator to support the Engineering Team. You will coordinate administrative processes, set up vendors, raise purchase orders, and circulate reports to keep projects on time.

You will manage documentation in the quality management system, coordinate audits, assist with meetings and travel, and help with wellness and charity initiatives. You'll liaise with senior stakeholders, use SAP/COUPA and Microsoft Office, and bring meticulous attention to

Qualifications

• Experience as an administrative professional in a fast-paced environment.
• Ability to liaise confidently with senior stakeholders and cross-functional teams.
• Strong attention to detail with organised work practices.

Responsibilities

• Develop and review department administration processes across the site.
• Set up vendors in the purchasing system and raise purchase orders on request.
• Create and circulate daily/monthly reports as required.
• Upload documentation to the quality management system and maintain document control.
• Coordinate audits of site systems and track audit findings.
• Assist with event planning, meetings, and travel bookings.
• Support wellness, diversity, and charity initiatives.

Skills

Time management

Organizational skills

Stakeholder liaison

Communication

Tools

SAP

COUPA

MS Office

Job description

Job Description : Administrator (Engineering)

Moray House - Elgin

Permanent

Closing date: Midnight 13th September 2026

Join our Supply Chain and Manufacturing teams! Supply Chain & Manufacturing is where our brands are made, moved and delivered to the world. With over half of our people working across more than 100 sites, this is a complex, large-scale operation that brings together production, logistics, engineering and supplier partnerships. It's fast-paced and hands-on, with teams working together to ensure quality, efficiency and sustainability at every stage. From sourcing ingredients to getting products into customers' hands, you'll play a role in delivering the brands people know and love.

About the Role

We are looking for an Administrator to join our Engineering Team at Diageo Moray House. You'll play a vital role in supporting engineering projects through effective coordination, organisation, and administrative support, helping the team deliver impactful projects safely, efficiently, and on time.

Key responsibilities

• Develop the key department administration processes and continuously review best admin. practice by building a cross functional network across site.
• Set-up vendors on the internal purchasing system and raise purchase orders as and when requested
• Create and circulate daily/monthly reports as required.
• Upload all documentation onto the quality management system and maintain document control for the site.
• Generate a schedule of audits of the site systems and coordinate audit findings
• Assist with event planning and coordination of meetings as and when required. Assist with travel bookings & arrangements.
• Assist with the coordination of wellness, diversity, and charity initiatives.

About You

You'll be an experience administrative professional who is comfortable working in a fast-paced environment and can confidently liaise with senior stakeholders.

In addition, you'll be able to demonstrate the following:

• Knowledge of SAP, COUPA and other HR/PO systems (preferred)
• High-level computer skills and highly computer literate, particularly in Microsoft Office packages
• Able to demonstrate influencing skills and management of multiple priorities.
• Strong attention to detail and analytical skills to ensure all administrative work is delivered effectively
• Flexibility in terms of attitude and work practices
• Experience in production/manufacturing environment and basic knowledge of Good Manufacturing Practices would be beneficial.

Working with us

Our purpose is crafting iconic drinks chosen for life's moments. And it's our people, with their different experiences, perspectives and talents, who make that possible. We value diversity in its broadest sense and want everyone to feel they can belong, contribute and strive for their personal best. You'll work alongside people with different backgrounds, experiences and perspectives - challenging, supporting and learning from one another as one outstanding team. Together, we're constantly learning and improving, combining the strength of our people, capabilities and iconic brands to raise the bar, grow and win. Wherever you join us, you'll have the opportunity to contribute, make an impact and play your part in making life's moments mean a little more.

Ready to bring your best? This could be your opportunity.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

Worker Type : Regular

Primary Location: Moray House

Additional Locations :

Job Posting Start Date : 2026-08-19