Administrator

Diageo; Greater London; On-site; GBP 21,000 - 30,000; Full time

Job summary

Diageo Moray House in Elgin seeks an Administrator to join the Engineering Team, providing vital coordination and administrative support for projects, ensuring safe and timely delivery. You'll help streamline processes and support cross-functional activities across site.

The role requires strong IT skills, experience with SAP/COUPA or similar systems, and the ability to handle multiple priorities with high attention to detail.

Qualifications

• Experience in administrative support within a manufacturing or engineering environment.
• Strong organisational skills and ability to manage multiple priorities.
• Proficiency in MS Office and ERP/Purchasing systems is advantageous.

Responsibilities

• Develop key department administration processes and review admin practices.
• Set up vendors in internal purchasing system and raise POs on request.
• Create and circulate daily/monthly reports as required.
• Upload documentation to quality management system and maintain document control.
• Generate audit schedules and coordinate audit findings.
• Assist with event planning, travel bookings and coordination.

Skills

Attention to detail

Multitasking

Time management

Communication skills

Tools

SAP

COUPA

Microsoft Office

Job description

Job Description : Administrator (Engineering) Moray House - Elgin Permanent Closing date: Midnight 13th September 2026

Join our Supply Chain and Manufacturing teams! Supply Chain & Manufacturing is where our brands are made, moved and delivered to the world. With over half of our people working across more than 100 sites, this is a complex, large-scale operation that brings together production, logistics, engineering and supplier partnerships. It's fast-paced and hands-on, with teams working together to ensure quality, efficiency and sustainability at every stage. From sourcing ingredients to getting products into customers' hands, you'll play a role in delivering the brands people know and love.

About the Role

We are looking for an Administrator to join our Engineering Team at Diageo Moray House. You'll play a vital role in supporting engineering projects through effective coordination, organisation, and administrative support, helping the team deliver impactful projects safely, efficiently, and on time.

Key responsibilities

• Develop the key department administration processes and continuously review best admin. practice by building a cross functional network across site.
• Set-up vendors on the internal purchasing system and raise purchase orders as and when requested
• Create and circulate daily/monthly reports as required.
• Upload all documentation onto the quality management system and maintain document control for the site.
• Generate a schedule of audits of the site systems and coordinate audit findings
• Assist with event planning and coordination of meetings as and when required.
• Assist with travel bookings & arrangements.
• Assist with the coordination of wellness, diversity, and charity initiatives.

About You

• Knowledge of SAP, COUPA and other HR/PO systems (preferred)
• High-level computer skills and highly computer literate, particularly in Microsoft Office packages
• Able to demonstrate influencing skills and management of multiple priorities.
• Strong attention to detail and analytical skills to ensure all administrative work is delivered effectively
• Flexibility in terms of attitude and work practices
• Experience in production/manufacturing environment and basic knowledge of Good Manufacturing Practices would be beneficial.

Worker Type :Regular

Primary Location:Moray House

Working with us

We value diversity in its broadest sense and want everyone to feel they can belong, contribute and strive for their personal best. You'll work alongside people with different backgrounds, experiences and perspectives - challenging, supporting and learning from one another as one outstanding team. Together, we’re constantly learning and improving, combining the strength of our people, capabilities and iconic brands to raise the bar, grow and win. Wherever you join us, you’ll have the opportunity to contribute, make an impact and play your part in making life’s moments mean a little more.

With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 29,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers - the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world. Our founders, such as Arthur Guinness, John Walker, and Charles Tanqueray, were visionary entrepreneurs whose brilliant minds helped shape the alcohol industry. And through our people, their legacy lives on. Join us, and you’ll collaborate with talented people from all corners of the world. Together, you’ll innovate and push boundaries, shaping a more inclusive and sustainable future that we can all be proud of. With diversity at our core, we celebrate our people's unique passions, commitments and specialist skills. Because when varied voices, mindsets, and personalities come together, great ideas are born. In our supportive culture, your voice will be heard and you’ll be empowered to be you. Just bring your ambition, curiosity and ideas, and we’ll celebrate your work and help you reach your fullest potential.