Administrator

Nicholas Associates Group Limited; Coalville; On-site; GBP 25,000 - 29,000; Full time

Benefits offered by this job

25 days' annual leave

Company pension scheme

Private medical insurance

Life assurance

Employee Assistance Programme

Paid annual membership of a profession

Job summary

Nicholas Associates Group Limited is recruiting an Administrator for a full-time, permanent role on the outskirts of Coalville, Leicestershire. Working 9:00 am–5:00 pm, Monday to Friday, you will provide day-to-day admin support and coordinate projects across the business.

The role requires strong communication and MS Office skills, a professional client liaison approach, and the ability to manage documentation and financial processes. Salary £25,000–£28,500 with benefits and pension.

Qualifications

• Excellent written and verbal communication skills, particularly in report writing and client liaison.
• Previous experience of corresponding professionally with external organisations.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide general administration support, including reception duties and prompt follow-up of calls.
• Prepare correspondence and reports, and manage printing, scanning, filing and document control.
• Coordinate project submissions to clients and statutory authorities.
• Complete forms and organise supporting documents and design information.
• Monitor responses and approvals, maintain progress records, and provide weekly updates to colleagues and clients.
• Communicate with clients, colleagues and statutory bodies, including Building Control, NHBC, planning and highway authorities.

Skills

Communication skills

Report writing

Client liaison

Tools

Microsoft Office

Job description

We are recruiting for an Administrator on a full-time and permanent basis for our client based on the outskirts of Coalville, Leicestershire.

Hours: 9.00 am-5.00 pm, Monday to Friday

Salary: £25,000-£28,500, depending on experience

Benefits

• 25 days' annual leave, plus your birthday off
• Company pension scheme
• Private medical insurance
• Life assurance
• Employee Assistance Programme
• Paid annual membership of a professional institution

The Administration role

The Administrator will provide day-to-day administrative support across the business, with a particular focus on project coordination. Working with clients, colleagues, suppliers, statutory authorities and other third parties, you will keep documentation accurate, follow up actions and approvals, and support effective financial and operational processes.

Key responsibilities

• Provide general company administration support, including reception duties, telephone messages and prompt follow-up of calls.
• Prepare correspondence and reports, and manage printing, scanning, filing and document control.
• Coordinate project submissions to clients, statutory authorities and other third parties.
• Complete forms and organise supporting documents and design information.
• Monitor responses and approvals, maintain full progress records, and provide weekly updates to colleagues and clients.
• Communicate proactively with clients, colleagues and statutory bodies, including Building Control, NHBC, planning and highway authorities, the Environment Agency and statutory undertakers.
• Support internal processes for client, supplier and project management, including printing and staff expense claims.
• Prepare company performance reports for directors and other senior colleagues.
• Process sales invoices and credit notes, prepare and issue sales invoices, and assist with credit control when required.
• Organise diaries and calendars.
• Purchase products and services required by the company.
• Undertake other suitable duties needed to support the smooth running of the business.

About you

• Excellent written and verbal communication skills, particularly in report writing and client liaison.
• Previous experience of corresponding professionally with external organisations.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.
• A full, clean driving licence and access to a private car insured for business use.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.