Administrator

Mourant Services (UK) Limited; City Of London; On-site; GBP 24,000 - 32,000; Full time

Job summary

Qualifications

• Proven ability to manage multiple tasks with accuracy and initiative.
• Strong communication and interpersonal skills for client relationships.
• Good record-keeping and documentation abilities are essential.
• Ability to work independently and as part of a team.

Responsibilities

• Provide ongoing administration support for corporate and fiduciary clients.
• Liaise with clients and service providers to meet deadlines and maintain records.
• Process invoices and payments on banking platforms and manage WIP/debt collection.
• Assist with onboarding of new clients and carry out KYC checks.

Skills

Communication skills

Organisation

Teamwork

Proactivity

Education

ICSA/CGI foundation level

Tools

Microsoft Office

Job description

We're looking for an Administrator to join our team! In this role, you'll be responsible for providing high-quality administration for a portfolio of corporate and fiduciary clients with particular emphasis on the client service aspects of the business, delivering excellent client service levels at all times. You'll be involved in the full life cycle of our clients, including the client take-on process and all aspects of the ongoing administration of the client. Are you looking for a new opportunity that offers progression and development opportunities?

About the role

Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard. Ensure client expectations are properly managed and valuable relationships are nurtured. Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transactional, statutory and internal procedural deadlines and managing WIP and debt collection. Register and file statutory documents with Companies House, such as incorporation forms, forms to register changes to share structure or share allotments, change of officer forms, confirmation statements and strike off forms. Liaise with clients and service providers such as accountants, tax agents and lawyers to ensure that transactional obligations and statutory deadlines are met for client entities. Maintain and update statutory records and registers of client entities. Draft documentation such as powers of attorney, drawdown notices, share certificates and stock transfer forms. Draft, or assist with drafting, written resolutions and minutes of directors/members meetings. Coordinate and, where necessary, attend directors' meetings and members' meetings/AGMs. Assist with the onboarding of new clients/client entities and carry out KYC checks. Process invoices and payments for client entities on various banking platforms.

About you

A proven academic background with a relevant professional qualification (such as ICSA/CGI at foundation level or higher) or working towards such relevant professional qualification will be an advantage. At least one year of company secretarial experience working with UK corporate service providers would be ideal. Some knowledge of or ability to research the provisions of the UK Companies Act. Good working knowledge of Microsoft desktop software. Good record keeping and documentation ability is essential. Must be able to demonstrate initiative, be proactive, accurate and well organised. Excellent communication and interpersonal skills are essential, together with the ability to build relationships, work as part of a team to achieve a common goal, and be self motivated and career driven.

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We pride ourselves in providing accessible development opportunities to all our people, where everyone feels like they belong and can thrive.

We are committed to providing an inclusive and barrier free recruitment process.

We welcome conversations about flexible and agile working arrangements to support a diverse range of exceptional people to balance their personal circumstances and needs with business requirements, wherever possible.

We're an international professional services firm, bringing together legal, corporate and fund services, and consulting expertise through one integrated platform. We help clients navigate complexity and move forward with confidence. We work with many of the world's leading financial institutions, corporations, asset managers, private equity firms and investment funds, as well as private clients and family offices.

At Mourant, you can expect more from your career. More opportunities to grow, more support to succeed and more ways to make an impact. You'll be part of an inclusive and collaborative workplace where people feel seen, heard, valued and respected, share a clear sense of purpose, and have the opportunity to thrive.