Administrator

Mourant; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

Mourant in London is seeking an Administrator to provide high-quality administrative support across a portfolio of corporate and fiduciary clients, handling client onboarding, filings, and ongoing administration. The role emphasizes accurate record-keeping, timely processing, and strong client service.

You will liaise with accountants, tax agents and lawyers, draft documents, attend meetings where required, and help manage invoices and WIP.

Qualifications

• Academic background and professional qualification are advantageous
• At least 1 year of company secretarial experience is preferred
• Ability to research UK Companies Act provisions
• Excellent record-keeping and documentation skills
• Proactive, accurate and well-organised with good interpersonal skills

Responsibilities

• Provide high-quality administration for a portfolio of corporate and fiduciary clients
• Assist with client take-on and ongoing administration
• Register and file statutory documents with Companies House and maintain statutory records
• Draft documents such as powers of attorney and share certificates; draft minutes and resolutions
• Coordinate board meetings and attend directors'/members' meetings/AGMs as required
• Assist with onboarding of new clients/entities and perform KYC checks; process invoices and payments

Skills

Academic background

Company secretarial experience

Initiative

Communication skills

Team collaboration

Education

ICSA/CGI qualification (foundation level)

Tools

Microsoft Office

Job description

AdministratorWe use cookies to ensure you get the best experience on our website.# mourant## AdministratorApply: London: Full time: Posted Today: JR100685We're looking for an Administrator to join our team!In this role, you'll be responsible for providing high-quality administration for a portfolio of corporate and fiduciary clients with particular emphasis on the client service aspects of the business, delivering excellent client service levels at all times. You'll be involved in the full life cycle of our clients, including the client take-on process and all aspects of the on-going administration of the client.Are you looking for a new opportunity that offers progression and development opportunities? If so, get in touch today!**About the role*** Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard.* Ensure client expectations are properly managed and valuable relationships are nurtured.* Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transactional, statutory and internal procedural deadlines and managing WIP and debt collection.* Register and file statutory documents with Companies House, such as incorporation forms, forms to register changes to share structure or share allotments, change of officer forms, confirmation statements and strike off forms.* Liaise with clients and service providers such as accountants, tax agents and lawyers to ensure that transactional obligations and statutory deadlines are met for client entities.* Maintain and update statutory records and registers of client entities.* Draft documentation such as powers of attorney, drawdown notices, share certificates and stock transfer forms.* Draft, or assist with drafting, written resolutions and minutes of directors/members meetings.* Co-ordinate and, where necessary, attend directors' meetings and members' meetings/AGMs.* Assist with the onboarding of new clients/client entities and carry out KYC checks.* Process invoices and payments for client entities on various banking platforms.**About you*** A proven academic background with a relevant professional qualification (such as ICSA/CGI at foundation level or higher) or working towards such relevant professional qualification will be an advantage.* At least one year of company secretarial experience working with UK corporate service providers would be ideal.* Some knowledge of or ability to research the provisions of the UK Companies Act.* Good working knowledge of Microsoft desktop software.* Good record-keeping and documentation ability is essential.* Must be able to demonstrate initiative, be proactive, accurate and well-organised.* Excellent communication and interpersonal skills are essential, together with the ability to build relationships, work as part of a team to achieve a common goal, and be self-motivated and career driven.We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We pride ourselves in providing accessible development opportunities to all our people, where everyone feels like they belong and can thrive. If you would like to join an award winning and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you.We are committed to providing an inclusive and barrier-free recruitment process. If you need this job description or the application form in an alternative format, or if you would like to discuss the recruitment process with our recruitment team, please call email [e-mail] welcome conversations about flexible and agile working arrangements to support a diverse range of exceptional people to balance their personal circumstances and needs with business requirements, wherever possible. If you would like to speak to someone about flexible or agile working, please contact our Recruitment team.We're an international professional services firm, bringing together legal, corporate and fund services, and consulting expertise through one integrated platform. We help clients navigate complexity and move forward with confidence. We work with many of the world's leading financial institutions, corporations, asset managers, private equity firms and investment funds, as well as private clients and family offices. At Mourant, you can expect more from your career. More opportunities to grow, more support to succeed and more ways to make an impact. You'll be part of an inclusive and collaborative workplace where people feel seen, heard, valued and respected, share a clear sense of purpose, and have the opportunity to thrive. If you're looking for meaningful work with a forward-thinking firm that values your contribution and supports your ambitions, we would love to hear from you. We're committed to providing an inclusive and barrier-free recruitment process. If you need a job description or application form in an alternative format, or would like to discuss the recruitment process with our recruitment team, please email **[e-mail]**.