Administrator

Association For The Study Of Medical Education; City of Edinburgh; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Hybrid working after probation

Edinburgh-based workplace

Opportunities to broaden experience

Work with members and volunteers

Job summary

The Association for the Study of Medical Education (ASME) is seeking an organised, enthusiastic and committed Administrator to join our small team in Edinburgh. This role covers Awards and Mentoring administration, with ample opportunity to contribute to the wider program.

You will work closely with senior staff and stakeholders, maintain records, support committees, communicate with applicants and mentors, and help promote ASME opportunities online and via social media.

Qualifications

• At least one year's previous experience in an administration role.
• Excellent organisational and time-management skills.
• A high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• The confidence to communicate professionally with a wide range of people.
• The ability to manage competing priorities and work to deadlines.
• The ability to work independently while also contributing positively to a small team.
• Initiative and good problem-solving skills.
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• Good numerical skills.
• Familiarity with social media.
• Ideally, some experience of updating website platforms.

Responsibilities

• Oversee Awards and mentoring administration within ASME.
• Maintain records and spreadsheets; communicate with applicants and assessors.
• Support awarding committees and update online information and forms.
• Prepare certificates and promote opportunities via website and social media.
• Coordinate Mentoring Workshop Programme and mentor administration.
• Provide cross-team support, including website updates, meetings and events.

Skills

Organisational skills

Time-management

Attention to detail

Communication skills

MS Office proficiency

Numerical skills

Social media familiarity

Website updates experience

Education

HNC in Office Administration or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

Help us support the people who educate tomorrow's health professionals

The Association for the Study of Medical Education (ASME) is seeking an organised, enthusiastic and committed Administrator to join our small team in Edinburgh.

About the opportunity

This is much more than a general office administration role. You will have responsibility for two important areas of ASME's work – Awards and Mentoring – while also becoming part of a team where everyone contributes to the successful delivery of our wider programme of activity. You'll work closely with the Chief Officer and Directors of Awards, and Career Development and colleagues across the organisation, as well as communicating with members, volunteers, applicants, assessors, committees, training providers and other stakeholders.

Supporting excellence through our awards

ASME offers a range of awards, grants and prizes recognising and supporting contributions to health professions education. You will help ensure these programmes are administered effectively from submission through assessment and notification of outcomes. This will include maintaining records and spreadsheets, communicating with applicants and assessors, supporting awarding committees, updating online information and forms, preparing certificates and promoting opportunities through our website and social media.

Supporting professional development through mentoring

You will also play a key role in the administration of ASME's mentoring activity. This includes maintaining our mentor database, processing applications, responding to enquiries, communicating with mentors and mentees, liaising with our mentor training provider and coordinating the Mentoring Workshop Programme, delivered three times each year. You will be helping to create a positive experience for people participating in these programmes and ensuring that the administration behind them is efficient, accurate and welcoming.

Being part of the wider ASME team

ASME is a small organisation, and this means that the role is varied. Alongside your main responsibilities, you will have the opportunity to support colleagues across other areas of our work. This may include website updates, meetings, events, communications, membership administration and general office activities. You'll therefore need to be someone who is happy to get involved, support colleagues and adapt when priorities change.

About you

We are looking for someone who combines strong administrative skills with a professional, helpful and collaborative approach.

• At least one year's previous experience in an administration role
• Excellent organisational and time-management skills
• A high level of accuracy and attention to detail
• Excellent written and verbal communication skills
• The confidence to communicate professionally with a wide range of people
• The ability to manage competing priorities and work to deadlines
• The ability to work independently while also contributing positively to a small team
• Initiative and good problem-solving skills
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
• Good numerical skills
• Familiarity with social media
• Ideally, some experience of updating website platforms

A minimum of an HNC in Office Administration or equivalent is preferred.

You will also need to be able to travel occasionally within the UK, sometimes around 3–4 times per year.

What we can offer

You’ll join a small team working to support a national and international community involved in health professions education.

• A permanent, full-time contract
• 37.5 hours per week
• Salary of £26,227.50 per annum
• An Edinburgh-based workplace at EH4 5BP
• The opportunity for hybrid working following successful completion of probation
• A varied role with opportunities to broaden your experience across the organisation
• The opportunity to work directly with members, volunteers, committees and other stakeholders
• The chance to contribute to programmes that support learning, development, scholarship and collaboration within health professions education

Equality, diversity and inclusion

ASME is committed to promoting and supporting equality, diversity and inclusivity across our organisation and wider community. We welcome applications from people with different experiences, backgrounds and perspectives and are committed to ensuring that everyone who engages with ASME is treated with dignity and respect.