Administrator

SeeMeHired.com; Blyth; On-site; GBP 20,000 - 26,000; Full time

Job summary

The Oaks Care Home, part of Hill Care Group, seeks an Administrator to be the organisational hub of our home. You will manage financial and HR administration, maintain records, and support the Home Manager while ensuring a welcoming environment for residents and visitors.

The role requires strong IT skills, attention to detail, confidentiality, and a proactive approach. DBS clearance is essential, and healthcare administration experience is advantageous.

Qualifications

• Proficient in MS Office Suite with good data handling and reporting abilities.
• Experience with HR administration, payroll, bookkeeping is advantageous.
• HIPA or professional registrations checks and DBS clearance are essential.

Responsibilities

• Maintain financial records including banking, petty cash, and ledgers.
• Handle HR administration and employee records, ensuring compliance checks are up to date.
• Manage office operations, filing, stationery, and provide admin support to Home Manager.
• Greet residents and visitors, assist with tours and guide them as needed.
• Uphold health and safety standards and maintain confidentiality across the role.

Skills

MS Office Suite

Data handling

Communication

Organisational skills

Confidentiality

DBS check

Education

Business admin cert

Tools

Excel

Word

Outlook

Job description

Administrator (25/30 hrs per week)

Join The Oaks Care Home, a valued part of the Hill Care Group, where we are dedicated to providing exceptional care and fostering a nurturing environment for every resident. As our Administrator, you will be the organisational cornerstone of our home, ensuring the seamless and professional execution of all administrative functions. This pivotal role extends beyond routine tasks; you will directly empower our team to deliver outstanding care, supporting both our residents and colleagues with meticulous attention to detail, proactive organisation, and a compassionate approach. Your expertise will be instrumental in upholding our high standards, cultivating a supportive atmosphere, and ensuring the smooth financial and operational flow of The Oaks Care Home. If you are a highly organised, proactive, and empathetic professional eager to make a tangible difference in a dynamic and rewarding care setting, this is an exceptional opportunity to thrive and grow with a leading care provider.

About the role

As an Administrator at The Oaks Care Home, you will play a crucial role in ensuring the efficient and smooth running of our operations. Your responsibilities will span across vital areas, enabling our team to focus on delivering exceptional care.

Key Responsibilities Include:

• Managing comprehensive financial records, including banking, petty cash, and supporting sales, purchase ledger, and payroll processes.
• Providing essential HR administration, maintaining employee records, and overseeing compliance checks for professional registrations and background clearances.
• Delivering robust office management, from maintaining accurate filing systems and managing stationery to providing administrative support to the Home Manager, including minute-taking and correspondence.
• Serving as the welcoming first point of contact for residents and visitors, providing professional support and conducting tours of the home as required.
• Ensuring adherence to health and safety protocols and maintaining strict confidentiality across all aspects of the role.

We are looking for someone with:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and a keen aptitude for new systems.
• Demonstrable experience in data handling, detailed reporting, and managing deadlines effectively.
• Excellent written and verbal communication, strong interpersonal skills, and a professional demeanour.
• Exceptional organisational abilities, a proactive attitude, and a commitment to maintaining confidentiality and equality of opportunity.
• A satisfactory enhanced DBS check is essential.

Experience in HR administration, payroll, bookkeeping, or a healthcare setting, along with a business administration qualification, would be highly advantageous.

About the company

At Hill Care, we believe a care home should be more than just a place to live—it should be a warm, welcoming community where residents feel safe, valued, and truly at home. Guided by our core values of Compassion, Aspiration, Respect, and Empowerment (C.A.R.E.), we provide exceptional care that puts people first.

Required Criteria

• Ability to manage financial and operational administrative tasks.