Administrator

cobaltrecruitment; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Cobalt is recruiting an Administrator to join a property management company, providing front-of-house and administrative support to its area office. You will be the first point of contact for visitors, colleagues and contractors, helping the office run smoothly.

The role covers leaseholder communications, contractor coordination and property administration, with duties spanning correspondence, budget letters and payroll spreadsheets.

Qualifications

• Communication skills and a courteous approach when dealing with visitors, colleagues and contractors.
• Working knowledge of office administration, including preparing correspondence and maintaining records.
• Organisational skills and the ability to manage competing priorities.
• Attention to detail when preparing documents, updating trackers and handling information.
• Working knowledge of standard office software, including word processing and spreadsheets.
• An ability to handle confidential information appropriately.

Responsibilities

• Managing incoming calls, welcoming visitors, responding to enquiries and ensuring messages reach the appropriate colleagues.
• Coordinating staff diaries, recording site visits and assisting with contractor communications and enquiries.
• Preparing correspondence, including budget letters, contractor purchase orders, Section 20 notices and internal documentation.
• Maintaining budget and Section 20 trackers, ensuring records are accurate and relevant documentation is forwarded to head office.
• Distributing insurance policies, leaseholder correspondence and annual fire safety letters to leaseholders and tenants.
• Managing incoming post, filing, archiving, office supplies and records of keys issued to contractors.
• Recording staff holidays and sickness absence, preparing relevant documentation and completing monthly payroll spreadsheets.
• Providing general administrative support to the Area Manager and wider office team as required.

Skills

Communication skills

Office administration

Organisational skills

Attention to detail

Office software

Confidential information handling

Job description

Administrator - property management

Cobalt is recruiting for an Administrator to join a property management company, providing front-of-house and administrative support to its area office.

This opportunity would suit someone who enjoys working with people, managing a variety of tasks and helping an office run smoothly.

As the Administrator/Receptionist, you will be a first point of contact for visitors, colleagues and contractors, while supporting the wider team with property administration, correspondence and office coordination.

The organisation

Our client is a property management company that works with leaseholders, tenants and contractors.

The Administrator will play a central role in supporting the area office, ensuring communication and administrative processes run smoothly.

The position provides exposure to several areas of property management, including leaseholder communications, contractor coordination and property-related documentation.

The role and responsibilities

As the Administrator, you will support the Area Manager and wider team, combining front-of-house duties with general office administration.

Your responsibilities will include:

• Managing incoming calls, welcoming visitors, responding to enquiries and ensuring messages reach the appropriate colleagues.


• Coordinating staff diaries, recording site visits and assisting with contractor communications and enquiries.


• Preparing correspondence, including budget letters, contractor purchase orders, Section 20 notices and internal documentation.


• Maintaining budget and Section 20 trackers, ensuring records are accurate and relevant documentation is forwarded to head office.


• Distributing insurance policies, leaseholder correspondence and annual fire safety letters to leaseholders and tenants.


• Managing incoming post, filing, archiving, office supplies and records of keys issued to contractors.


• Recording staff holidays and sickness absence, preparing relevant documentation and completing monthly payroll spreadsheets.


• Providing general administrative support to the Area Manager and wider office team as required.

The skills and requirements

To succeed as a Receptionist, you should be comfortable communicating with different people, managing administrative tasks and maintaining accurate records.

We are particularly interested in candidates who can demonstrate:

• Communication skills and a courteous approach when dealing with visitors, colleagues and contractors.


• Working knowledge of office administration, including preparing correspondence and maintaining records.


• Organisational skills and the ability to manage competing priorities.


• Attention to detail when preparing documents, updating trackers and handling information.


• Working knowledge of standard office software, including word processing and spreadsheets.


• An ability to handle confidential information appropriately.

Interested in finding out more?

If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.

Due to the volume of applications received, if you don't hear back from us, please assume your application has been unsuccessful on this occasion.