Property Management Administrator & Front Desk Coordinator

cobaltrecruitment; Birmingham; Presencial; GBP 18.000 - 24.000; Jornada completa

Descripción de la vacante

Cobalt is recruiting an Administrator to join a property management company, providing front-of-house and administrative support to its area office. You will be the first point of contact for visitors, colleagues and contractors, helping the office run smoothly.

The role covers leaseholder communications, contractor coordination and property administration, with duties spanning correspondence, budget letters and payroll spreadsheets.

Formación

• Communication skills and a courteous approach when dealing with visitors, colleagues and contractors.
• Working knowledge of office administration, including preparing correspondence and maintaining records.
• Organisational skills and the ability to manage competing priorities.
• Attention to detail when preparing documents, updating trackers and handling information.
• Working knowledge of standard office software, including word processing and spreadsheets.
• An ability to handle confidential information appropriately.

Responsabilidades

• Managing incoming calls, welcoming visitors, responding to enquiries and ensuring messages reach the appropriate colleagues.
• Coordinating staff diaries, recording site visits and assisting with contractor communications and enquiries.
• Preparing correspondence, including budget letters, contractor purchase orders, Section 20 notices and internal documentation.
• Maintaining budget and Section 20 trackers, ensuring records are accurate and relevant documentation is forwarded to head office.
• Distributing insurance policies, leaseholder correspondence and annual fire safety letters to leaseholders and tenants.
• Managing incoming post, filing, archiving, office supplies and records of keys issued to contractors.
• Recording staff holidays and sickness absence, preparing relevant documentation and completing monthly payroll spreadsheets.
• Providing general administrative support to the Area Manager and wider office team as required.

Conocimientos

Communication skills

Office administration

Organisational skills

Attention to detail

Office software

Confidential information handling

Descripción del empleo

Cobalt is recruiting an Administrator to join a property management company, providing front-of-house and administrative support to its area office. You will be the first point of contact for visitors, colleagues and contractors, helping the office run smoothly.

The role covers leaseholder communications, contractor coordination and property administration, with duties spanning correspondence, budget letters and payroll spreadsheets.