Administrative Support Officer

Environment Platform Wales; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Support Officer to enhance the efficiency of its Leadership Team. This role involves managing multiple priorities, coordinating significant international events, and ensuring seamless logistical arrangements. With a focus on communication and project management, the successful candidate will play a vital role in supporting ambitious organizational growth. The position offers a fixed-term contract until January 2026, with a range of attractive perks including generous leave, pension contributions, and comprehensive health coverage. If you're a self-starter with a passion for impactful work, this opportunity is perfect for you.

Benefits

36 days annual leave

Employer pension contribution of 7%

Dental and eye-care coverage

Group Life Assurance

Group Income Protection

Employee Assistance Programme

Discounts and cashback deals

Qualifications

• Strong attention to detail with experience in proofreading and budget monitoring.
• Understanding of project management principles and international event planning.

Responsibilities

• Provide administrative support to the Leadership Team for ambitious plans.
• Coordinate meetings and oversee logistical arrangements for events.

Skills

Organisational Skills

Communication Skills

Project Management

Attention to Detail

Problem-Solving

Tools

Asana

Google Workspace

Job description

Reference (Please mention Stopdodo/Environment Jobs in your application)

The Administrative Support Officer role offers an exciting opportunity to directly influence the efficiency and impact of our work. Working with the Executive Coordinator you will provide administrative support to the wider Leadership Team, enabling them to deliver ambitious plans at a time of organisational growth.

It involves collaborating closely with Global Canopy team members, particularly Communications Leads, to develop and deliver comprehensive project plans for key external-facing events such as London and New York Climate Weeks (annually), climate COPs (annually), and biodiversity COPs (biennially).

The successful applicant will serve as the primary point of contact for summit-related events, coordinating meetings, tracking follow-up actions, and providing updates through internal communications. You will oversee all logistical arrangements, including conference registration, travel, accommodation, visa procurement, and insurance, while preparing travel packs for attendees.

A confident self-starter, you will be able to juggle multiple priorities, across different teams, with excellent IT and organisational skills with a need to log, manage and analyse information, using Excel, Google Workspace applications, and Asana.

This role is offered on a fixed term contract until January 2026.

Requirements

To be successful in this role, these are the things that will matter the most:

• Highly organised self-starter who is confident managing own workload, maintaining records, and streamlining processes for maximum productivity
• Clear communicator with excellent verbal and written skills
• Capably manages multiple tasks simultaneously, ensuring high performance across a variety of responsibilities
• Responds flexibly to changing circumstances, priorities, and demands while maintaining focus and effectiveness
• Identifies issues and develops practical solutions to overcome challenges in a timely manner

Skills and experience:

• Strong attention to detail, with experience in proofreading and budget monitoring
• Understanding of the principles of good project management
• Familiarity with the challenges of planning international events
• Strong interpersonal skills, with the ability to engage with key internal and external stakeholders at all levels Interest in Global Canopy’s work and opportunities to profile it
• Familiarity with using project management tools such as Asana and CRMs

Holidays

36 days (including bank/public holidays) for discretionary use across the annual leave year. Option to purchase up to an additional 5 days or equivalent of one week’s leave.

Pension

Employer pension contribution of 7%.

Covering dental fees, eye-care, wellbeing, physiotherapy, chiropody and much more – for you and any children.

Group Life Assurance

Paying a lump sum of 3 times annual salary

Group Income Protection

Paying 75% of annual salary for up to 2 years (for long term sickness).

Employee Assistance Programme

Which provides free, confidential advice on personal and legal matters.

Other

Huge range of discounts and cashback deals at gyms, restaurants, holidays, and much more.

Apply for this position

Please use the contact details above to apply for this position.
Don't forget to mention Stopdodo/Environment Jobs in your application.