Administrative Specialist for Learner Records & Compliance

Babcock International; Swindon; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Generous holiday allowance

Pension with life assurance

Digital GP & health check

Employee shopping portal

Professional fees paid

Reservists leave

Holiday trading

Be Kind Day

Disability confident employer

Job summary

Babcock is seeking a Business Support Administrator to join MoD Lyneham near Chippenham, Wiltshire. You will maintain learner records, manage documentation and support compliance across apprenticeship programmes, with hours Monday-Thursday 8:00-17:00 and Friday 8:00-13:00, totaling 37 hours weekly.

The role requires attention to detail, strong organisation and collaboration, plus GCSE Maths and English (or Functional Skills Level 2) and SC security clearance eligibility.

Qualifications

• Previous experience in a business administration or administrative support role.
• Experience maintaining accurate records, files and documentation.
• Proficiency with Microsoft Office suite and attention to detail.

Responsibilities

• Maintain accurate learner records and administrative files, ensuring documentation is complete, up to date and audit ready.
• Manage data entry, reporting and learner information using systems such as SharePoint and other business systems.
• Ensure compliance with Department for Education and internal requirements, maintaining learner and funding documentation to required standards.
• Respond to information requests and resolving administrative queries efficiently, escalating issues when required.
• Support governance, compliance and performance activities while working closely with quality and delivery teams.

Skills

Organisational skills

Attention to detail

Stakeholder management

Education

GCSE Maths and English C or 4-9

Functional Skills Level 2 in English and Maths

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Babcock is seeking a Business Support Administrator to join MoD Lyneham near Chippenham, Wiltshire. You will maintain learner records, manage documentation and support compliance across apprenticeship programmes, with hours Monday-Thursday 8:00-17:00 and Friday 8:00-13:00, totaling 37 hours weekly.

The role requires attention to detail, strong organisation and collaboration, plus GCSE Maths and English (or Functional Skills Level 2) and SC security clearance eligibility.