Business Support Administrator

Babcock International; Chippenham; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Generous holiday allowance

Matched contribution pension scheme, w

Access to a Digital GP, annual health

Employee shopping savings portal

Payment of Professional Fees

Reservists in the armed forces receive

Holiday Trading (buy/sell leave)

'Be Kind Day' paid leave

Job summary

We are seeking a Business Support Administrator for Babcock International, based at MoD Lyneham near Chippenham. The role focuses on maintaining learner records, handling documentation, and supporting compliance across apprenticeship programmes.

Primary duties include data entry, reporting, and ensuring audit-ready documentation, with a strong emphasis on accuracy, organisation and collaboration across multiple stakeholders.

Qualifications

• Previous experience working within a business administration or administrative support role.
• Experience maintaining accurate records, files and documentation.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience working with multiple stakeholders and managing competing priorities.

Responsibilities

• Maintain accurate learner records and administrative files, ensuring documentation is complete, up to date and audit ready.
• Manage data entry, reporting and learner information using systems such as SharePoint and other business systems.
• Ensure compliance with Department for Education and internal requirements, maintaining learner and funding documentation to required standards.
• Respond to information requests and resolving administrative queries efficiently, escalating issues when required.
• Support governance, compliance and performance activities while working closely with quality and delivery teams.

Skills

Attention to detail

Organisational skills

Stakeholder management

Communication skills

Education

GCSE Maths and English at Grade C or above, Grade 4-9, or equivalent

Functional Skills Level 2 in English and Maths

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

As a Business Support Administrator, you'll be responsible for maintaining learner records, managing documentation and supporting compliance activities across apprenticeship programmes. This is a varied and rewarding role where attention to detail, organisation and collaboration are key. Day-to-day you'll be required to:

• Maintain accurate learner records and administrative files, ensuring documentation is complete, up to date and audit ready.
• Manage data entry, reporting and learner information using systems such as SharePoint and other business systems.
• Ensure compliance with Department for Education and internal requirements, maintaining learner and funding documentation to required standards.
• Respond to information requests and resolving administrative queries efficiently, escalating issues when required.
• Support governance, compliance and performance activities while working closely with quality and delivery teams.

The role is based onsite at MoD Lyneham, and the set working times are Monday to Thursday, 8:00am to 5:00pm and Friday, 8:00am to 1:00pm, totalling 37 hours per week.

Essential experience of the Business Support Administrator:

• Previous experience working within a business administration or administrative support role.
• Experience maintaining accurate records, files and documentation.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience working with multiple stakeholders and managing competing priorities.

Qualifications for the Business Support Administrator:

• GCSE Maths and English at Grade C or above, Grade 4-9, or equivalent.
• Functional Skills Level 2 in English and Maths as an equivalent alternative.

Security Clearance

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

At Babcock, we're working to create a safe and secure world, together. If you join us, you can play your part as a Business Support Administrator at MoD Lyneham, near Chippenham, Wiltshire.

We're Babcock - a global FTSE 100 organisation with over 29,000 people working together to make a difference. Here, you'll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we're building a future that lasts - not just through the impact we make, but through meaningful careers that respect your work-life balance.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• 'Be Kind Day' enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity